Accreditation 2017 Self-Study 
                                                            Team Leaders Meeting 
                                                               January 25, 2017 
                                                                          
                                                                      Notes 
                   
                   
                  Present 
                  David Williams, Melissa Reeve, Greg Brown, Maire Morinec, Shirley Lewis, Saki Cabrera, Myron Hord, 
                  Sandy Lamba, Stephen Watkins, Laurie Gorman 
                   
                  The Accreditation Visit is scheduled for October 2-5, 2017. 
                   
                  Status of Evidence Collection/Writing 
                   
                    Week of:                                            Tasks / Targets 
                  Jan. 16                 Complete draft: Standard I.A & IV.C 
                  Jan. 23                 Complete draft: Standards II.C & IV.A 
                  Jan. 30                 Complete draft: Standards II.B & III.C 
                                    
                                          All outstanding evidence on all standards due 
                                    
                                          Review groups begin to review draft sections for coverage of key topics (Feb. 
                                           1-15) 
                  Feb. 6                  Complete draft: Standards III.A, III.B, IV.B 
                                    
                                          Committee / Standards Chairs review and provide input on Drafted sections 
                  Feb. 13                 Complete draft: Standard IIID & Quality Focused Essay 
                  Feb. 20                 Complete draft: Standards I.A, I.B & Front Matter 
                  Feb. 27                 Complete draft: Standard I.C 
                                    
                                          Committee / Standards Chairs review and provide input on Drafted sections 
                  Mar. 6                  Deadline for all input from Committee / Standards Chairs and review teams to 
                                           Writer and ALO 
                                          Deadline for all input on Quality Focused Essay 
                  Mar. 13                 March 15: Distribution of Second Draft of Self Evaluation 
                  Mar. 20                 March 22: Preparation for Study Session with Board – all input on second 
                                           draft incorporated 
                  Mar. 27           
                  Apr. 3                  April 5: Study Session with Board of Trustees 
                  Apr.  10                                            SPRING BREAK 
                  Apr.  17                Self-Study Second Draft to all constituent groups for final review / input—
                                           Academic Senate 
                  Apr.  24          
                  May 1             
                  May 8                   Self-Study on all committee agenda—Academic Senate 
                  May 15            
                  May 22                  May 24: First Final draft due to President’s Office for inclusion in board 
                                           packet 
                                                                          
                May 29           
                June 5                 June 7: Board of Trustees first review of Self-Study 
                Jun. 12                June 14: Final version of Self-Study due to the President’s Office for inclusion 
                                        in board packet 
                Jun. 26                June 28: Board of Trustees approves final version of Self-Study 
                 
                   Saki Cabrera reported that she had a meeting with IT to talk about the linking of evidence into the 
                    report.  Flash drives are needed.  Saki Cabrera will determine the size and send a request to Laurie 
                    Gorman to order two or three now, and then later on additional ones will be ordered (with the SCC 
                    logos) to send to the Accreditation visiting team.  It was suggested that lanyards also be ordered with 
                    the College name and logo. 
                     
                   Shirley Lewis shared information on the Quality Focus Essay; Virginia Guleff completed part of the 
                    introduction.   
                 
                 
                Discussion of Process Moving Forward 
                 
                   David Williams will send out a monthly Accreditation newsletter beginning in February. 
                     
                   The updated mission statement poster is being developed.  Laurie Gorman will check with Sandra 
                    Therrien about this. 
                     
                   Consider an Accreditation activity on the March 31 Flex Day.  Ideas:  accreditation trivia contest, 
                    croquet tournament.  Ask Neil Glines to help with planning. 
                 
                 
                Topics Groups 
                 
                Topics Groups will review the Self-Study in its entirety and will ensure that the key themes are well 
                represented in the appropriate segments of the Study. 
                 
                Program Review:         Amy Obegi, Robert Gabriel, Program Review Committee 
                 
                SLOs/Assessment:        Amy Obegi, Assessment Committee, Leslie Minor 
                 
                Board Policies:         Celia Esposito-Noy, Michael Wyly 
                                        Note:  Currently policies are being updated; make sure to use most current 
                                        version. 
                 
                Distance Education:     Sandy Lamba, Erica Beam, Isabel Anderson, Jim Petromilli, members of DE 
                                        Committee, Mary Gumlia (Student Services piece), Jenny Gonzalez (Vacaville 
                                        Center and Travis Air Force Base).  Jim Petromilli as resource. 
                 
                Ed Master Plan:         Celia Esposito-Noy, Shirley Lewis, Peter Cammish, Pei-Lin Van’t Hul, LaNae 
                                        Jaimez, Sal Abbate 
                 
                Strategic Plan:         Greg Brown, Peter Cammish, Myron Hord, Lucky Lofton, Jim Petromilli 
                                        Look at hiring plans, Autotech, bond (forecasting outward-evidence of history) 
                 
                                                                     
                 Mission:                 Yulian Ligioso, Rachel Smith, Michelle Smith, Curtiss Brown 
                  
                 Timeline 
                 Date                    Due 
                 January                 Draft segments of the plan; Assign Topics Groups* 
                                         First draft of QFE due to Superintendent-President and then on to Topics Groups 
                                         in February. 
                 February 1              Topics Groups review segments and determine Actionable Improvement Plans= 
                                          st
                                         1  cycle: February 1-15 to read and look for themes; 2nd cycle: February 15-28 to 
                                         determine actionable improvement plans. 
                                         Primary drafting of Self-Study = February 1 – March 15 
                                         QFE updated to reflect current activities 
                 March 1                 Deadline for all input from Committee / Standards Chairs to Writer and ALO 
                                         Deadline for all input on QFE 
                 March 15                Distribution of Draft of Self Evaluation and QFE 
                 March 22                Preparation for Study Session with Board – all input on draft and QFE 
                                         incorporated 
                 April 5                 April Study Session with Board of Trustees 
                 Week of April 17        Self-Study and QFE Second Draft to all constituent groups for final review / input 
                 Week of May 8           Self-Study and QFE on all committee agenda 
                 May 24                  First Final draft due to President’s Office for inclusion in board packet 
                 June 7                  Board of Trustees first review of Self-Study and QFE 
                 June 14                 Final version of Self-Study and QFE due to the President’s Office for inclusion in 
                                         board packet 
                 June 21                 Board of Trustees approves final version of Self-Study 
                 July 31                 Report delivered to ACCJC 
                  
                  
                  
                 Leaders 
                  
                 Standard 1 A. B. C.:      Sandy Lamba, Chris Collins 
                  
                 Standard II A.:          Maire Morinec, LaNae Jaimez, Saki Cabrera 
                 Standard II B.:          Gregory Brown, Saki Cabrera, LaNae Jaimez 
                 Standard II C.:          Gregory Brown, Saki Cabrera 
                  
                 Standard III A.:         Yulian Ligioso, Rachel Ancheta, Stephen Watkins 
                 Standard III B.:         Yulian Ligioso, Myron Hord, Stephen Watkins 
                 Standard III C.D.:       Yulian Ligioso, Stephen Watkins 
                  
                 Standard IV A:           Shirley Lewis, Melissa Reeve 
                 Standard IV B. C.:       Shirley Lewis, Melissa Reeve