E2 Reporting System
       Water System Participation Package
              Version:  1.2.0
            Revised: October 1, 2008
                             E2 Reporting System Water System Participation Package
                                                 Page 2 of 40
                                            Revised: October 1, 2008
                                                              E2 Reporting System Water System Participation Package
                                                      Table of Contents
                TABLE OF CONTENTS....................................................................................................................2
                1       INTRODUCTION...................................................................................................................4
                  1.1   Electronic Environmental Reporting and the E2 System.................................................................4
                  1.2   Reasons for and Benefits of Electronic Reporting with E2..............................................................4
                  1.3   Contact Information........................................................................................................................5
                  1.4   E2 System Overview......................................................................................................................5
                2       HOW TO PARTICIPATE........................................................................................................6
                3       PREPARATIONS FOR ELECTRONIC REPORTING.....................................................................7
                  3.1   Minimum System Requirements.....................................................................................................7
                  3.2   Registration Process.......................................................................................................................7
                   3.2.1     Obtain an NJDEP Online account for Additional Users........................................................25
                   3.2.2     Register the Water System for Electronic Reporting and Establish Administrator................25
                   3.2.3     Obtain a PIN for the Certifier of the Water System Reports.................................................26
                   3.2.4     Request Access for Additional Users....................................................................................26
                   3.2.5     Special Note Regarding Drinking Water Submissions..........................................................28
                  3.3   Acceptance and Use of a PIN.......................................................................................................28
                   3.3.1     Requesting a New PIN (Lost PIN) …………………………………………………………….... 28
                4       PROCEDURES FOR ELECTRONIC WATER SYSTEM DATA SUBMISSIONS................................29
                  4.1   Reporting Requirements...............................................................................................................29
                  4.2   XML File Protocol..........................................................................................................................29
                  4.3   Submission Steps.........................................................................................................................30
                   4.3.1     Original Submission.............................................................................................................30
                   4.3.2     Revised Submissions...........................................................................................................30
                  4.4   Checking Submission Status........................................................................................................30
                  4.5   Receipt Notification.......................................................................................................................31
                  4.6   Viewing Lab Reports.....................................................................................................................31
                   4.6.1     DWR Subsystem Status.......................................................................................................31
                5       TROUBLE SHOOTING........................................................................................................33
                  5.1   E2 or Internet System Failure.......................................................................................................33
                  5.2   Water System Computer System Failure......................................................................................33
                  5.3   System Error Messages................................................................................................................33
                  5.4   Additional Assistance for Trouble Shooting...................................................................................33
                6       CHANGES IN REGISTRATION.............................................................................................34
                  6.1   Account Suspension.....................................................................................................................34
                  6.2   Account Inactivation......................................................................................................................34
                  6.3   Changing Accounts and PINs.......................................................................................................34
                7       OTHER AVAILABLE RESOURCES.......................................................................................35
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                                                                                             Revised: October 1, 2008
                                                              E2 Reporting System Water System Participation Package
                  7.1   XML Transmission Protocol..........................................................................................................35
                  7.2   XML Conversion Utilities...............................................................................................................35
                APPENDIX A:  FORM E2-WS-001: E2 WATER SYSTEM REGISTRATION FORM.................................36
                APPENDIX B:  FORM E2-ESA-001:  E2 ELECTRONIC SIGNATURE AGREEMENT..............................37
                APPENDIX C:  FORM E2-WS-002:  E2 WATER SYSTEM INACTIVATION REQUEST FORM..................38
                Appendix D:  Definitions and Abbreviations...............................................................................39
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                                                                                             Revised: October 1, 2008