Request for Proposals
             14-01
          Storage and Auction
             Services
                                          New York State Department of Taxation and Finance
                                     Request for Proposals (RFP) 14-01 Storage and Auction Services
                                                         Table of Contents
                Schedule of Events.......................................................................................................................................5
                Preface.........................................................................................................................................................6
                   A.   Proposal Questions/Inquiries...........................................................................................................6
                   B.  Procurement Lobbying – Offerer Understanding of, and Compliance with, Procurement Lobbying 
                       Guidelines........................................................................................................................................7
                   C.   Proposal Amendments/Announcements.........................................................................................7
                   D.   Response to Bidder Questions and Requests for Clarification.........................................................7
                   E.   Notification of Intent to Bid.............................................................................................................7
                   F.   Submission of Proposals..................................................................................................................7
                   G.   Contract Signing and Contract Term................................................................................................8
                RFP Key Points.............................................................................................................................................9
                I.   Introduction.......................................................................................................................................10
                II.  Scope of Services...............................................................................................................................17
                III.    Qualifying Requirements...............................................................................................................20
                IV.     Technical Requirements.................................................................................................................22
                V.   Financial Requirements.....................................................................................................................33
                VI.     Administrative Requirements........................................................................................................34
                VII.    Proposal Submission......................................................................................................................51
                VIII.   Proposal Evaluation.......................................................................................................................54
                Exhibit A – Contractor Sales Tax Certification Forms..................................................................................59
                Exhibit B – New York State Office of the State Comptroller Substitute Form W-9.....................................65
                Exhibit C – Preliminary Contract................................................................................................................67
                Exhibit D – Minority and Women-Owned Business Enterprises – Equal Employment Opportunity Policy 
                           Statement................................................................................................................................92
                Exhibit E - Work Force Employment Utilization.........................................................................................94
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                  New York State Department of Taxation and Finance
                Request for Proposals (RFP) 14-01 Storage and Auction Services
       Exhibit F - M/WBE Utilization Plan.............................................................................................................96
       Exhibit G - Request For Waiver Form.........................................................................................................97
       Exhibit H -  M/WBE Quarterly Report........................................................................................................99
       Appendix A - Standard Clauses For NYS Contracts...................................................................................101
       Appendix B – Bid Protest Policy...............................................................................................................109
       Attachment 1 – Bidders Checklist............................................................................................................112
       Attachment 2 – Offerer Understanding of, and Compliance with Procurement Lobbying Guidelines.....113
       Attachment 3 – Notification of Intent to Bid............................................................................................114
       Attachment 4 – Staffing Plan...................................................................................................................115
       Attachment 5 – Vendor Responsibility Response Form...........................................................................117
       Attachment 6 – MacBride Fair Employment Principles Form..................................................................118
       Attachment 7 – Designation of Prime Contact.........................................................................................119
       Attachment 8 – Non-Collusive Bidding Certification................................................................................120
       Attachment 9 - Offerer Disclosure of Prior Non-Responsibility Determinations......................................121
       Attachment 10 – Offerer’s Certification of Compliance with State Finance Law 139-k (5).......................124
       Attachment 11 – DTF-202 New York State Department of Taxation and Finance - Agreement to Adhere to 
              the Secrecy Provisions of the Tax Law and the Internal Revenue Code........................125
       Attachment 12 – Public Officers Law.......................................................................................................126
       Attachment 13 – Public Officers Law – Post Employment Requirements................................................127
       Attachment 14 – Listing of Proposed Subcontractors Form.....................................................................128
       Attachment 15 – Encouraging Use of New York State Businesses in Contract Performance....................129
       Attachment 16 – Financial Response Form..............................................................................................130
       Attachment A – Qualifying Experience Response Form...........................................................................134
       Attachment B – Qualifying Insurance Response Form.............................................................................136
       Attachment C - Attestation......................................................................................................................137
       Attachment D – Secure Facility Response Form.......................................................................................138
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                  New York State Department of Taxation and Finance
                Request for Proposals (RFP) 14-01 Storage and Auction Services
       Attachment E – Auction Regularity Response Form.................................................................................139
       Attachment F – Web Presence Response Form.......................................................................................140
       Attachment G – Property Inventory System............................................................................................141
       Attachment H – Other Services Response Form......................................................................................142
       Attachment I – Reference Response Form...............................................................................................143
       Attachment J – Insurance Response Form...............................................................................................145
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