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SEZ800-17-R0001 07/24/2017
US Embassy Prague Cleaning contract
JANITORIAL SERVICES
COMMERCIAL ITEMS FORMAT
U.S. Embassy in Prague
Date: July 24, 2017
To: Prospective Quoters
Subject: Request for Quotations number SEZ800-17-R0001
Enclosed is a Request for Quotations (RFQ) for janitorial services for the US Embassy
in Prague. If you would like to submit a quotation, follow the instructions in Section 3
of the solicitation, complete the required portions of the attached document, and submit it
to the address shown on the Standard Form 1449 that follows this letter.
The U.S. Government intends to award a contract/purchase order to the responsible
company submitting an acceptable offer at the lowest price. We intend to award a
contract/purchase order based on initial quotations, without holding discussions, although
we may hold discussions with companies in the competitive range if there is a need to do
so.
Quotations are due by November 15, 2017, 12.00 a.m.
Sincerely,
Angela I. Manalo
Contracting Officer
Enclosure
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SEZ800-17-R0001 07/24/2017
US Embassy Cleaning contract
TABLE OF CONTENTS
Section 1 - The Schedule
SF 1449 cover sheet
Continuation To SF-1449, RFQ Number, SEZ800-17-R0001, Prices, Block 23
Continuation To SF-1449, RFQ Number,SEZ800-17-R0001, Schedule Of
Supplies/Services, Block 20 Description/Specifications/Work Statement
Attachment 1 to Description/Specifications/Performance Work Statement,
Government Furnished Property
Section 2 - Contract Clauses
Contract Clauses
Addendum to Contract Clauses - FAR and DOSAR Clauses not Prescribed in Part 12
Section 3 - Solicitation Provisions
Solicitation Provisions
Addendum to Solicitation Provisions - FAR and DOSAR Provisions not Prescribed in
Part 12
Section 4 - Evaluation Factors
Evaluation Factors
Addendum to Evaluation Factors - FAR and DOSAR Provisions not Prescribed in
Part 12
Section 5 - Representations and Certifications
Offeror Representations and Certifications
Addendum to Offeror Representations and Certifications - FAR and DOSAR
Provisions not Prescribed in Part 12
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SEZ800-17-R0001 07/24/2017
US Embassy Cleaning contract
SECTION 1 - THE SCHEDULE
CONTINUATION TO SF-1449,
RFQ NUMBER SEZ800-17-R0001
PRICES, BLOCK 23
1. PRICES AND PERIOD OF PERFORMANCE
The Contractor shall perform janitorial work, including furnishing all labor, material,
equipment and services, for the U.S. Embassy in Prague, the Czech Republic. The price
listed below shall include all labor, materials, insurance (see FAR 52.228-4 and 52.228-
5), overhead, and profit. The Government will pay the Contractor the fixed price per
month for standard services and a fixed rate per square meter for any temporary
additional services that have been satisfactorily performed.
After contract award and submission of acceptable insurance certificates, the Contracting
Officer shall issue a Notice to Proceed. The Notice to Proceed will establish a date (a
minimum of ten (10) days from start date listed in Notice to Proceed unless the
Contractor agrees to an earlier date) on which performance shall start.
The performance shall start on April 1, 2018 and continue for a period of twelve months.
Because Temporary/Additional Services are based on indefinite delivery/indefinite
quantity the minimum and maximum amounts are defined below:
Minimum: The Government shall place orders totaling a minimum of 30 sqm.
This reflects the contract minimum for the base year and each option period.
Maximum: The amount of all orders shall not exceed 2,000 sqm. This reflects
the contract maximum for the base year and each option period for
temporary/additional services.
The performance period of this contract is from the start date and continuing for 12
months, with 4 (four) one-year option years to renew. The initial period of performance
includes any transition period authorized under the contract.
1.1 VALUE ADDED TAX
VAT VERSION A
VALUE ADDED TAX. Value Added Tax (VAT) is not included in the CLIN rates.
Instead, it will be priced as a separate Line Item in the contract and on Invoices. Local
law dictates the portion of the contract price that is subject to VAT; this percentage is
multiplied only against that portion. It is reflected for each performance period. The
portion of the solicitation subject to VATis 100%.
PRICING
1.2. Base Year (Twelve (12) Months)
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US Embassy Cleaning contract
A. Standard Services. The firm fixed price for the Base Year of the contract is:
Price per Month Quantity of Months Price per Year
12
B. Temporary Additional Services. The unit price (firm-fixed-price) is:
Price per Square Meter Estimated Quantity of Total Temporary Additional
Square Meters Services Not to Exceed
2,000
Total Price without VAT (A+B)
VAT at 21% for (A+B)
C. Total Price for Base Year with 21% VAT (A+B)
1.3. Option Year 1 Prices (Option Term: Twelve (12) Months)
A. Standard Services. The firm fixed price for Option Year 1 of the contract is:
Price per Month Quantity of Months Price per Year
12
B. Temporary Additional Services. The unit price (firm-fixed-price) is:
Price per Square Meter Estimated Quantity of Total Temporary Additional
Square Meters Services Not to Exceed
2,000
Total Price without VAT (A+B)
VAT at 21% for (A+B)
C. Total Price for Option Year 1 with 21% VAT (A+B)
1.4. Option Year 2 Prices (Option Term: Twelve (12) Months)
A. Standard Services. The firm fixed price for Option Year 2 of the contract is:
Price per Month Quantity of Months Price per Year
12
B. Temporary Additional Services. The unit price (firm-fixed-price) is:
Price per Square Meter Estimated Quantity of Total Temporary Additional
Square Meters Services Not to Exceed
2,000
Total Price without VAT (A+B)
VAT at 21% for (A+B)
C. Total Price for Option Year 2 with 21% VAT (A+B)
1.5. Option Year 3 Prices (Option Term: Twelve (12) Months)
A. Standard Services. The firm fixed price for Option Year 3 of the contract is:
Price per Month Quantity of Months Price per Year
12
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