www.TheJanitorialStore.com
                              Proposal Packet for Small Account
                                2,000 sq. ft.  - 10,000 sq. ft.
                  [Your company logo or photo of prospect’s location]
        _______________________________________________________
                          Cleaning Proposal 
                                  Prepared for:
                                [Customer Name]
        _______________________________________________________
                                   [Contact name]
                                     [Address]
                                   [Phone number]
                                   [Fax number]
                                     [Web site]
                                      [Email]
       Submitted by:
       [My Company Name] 
       [Contact name]
       [Address]
       [Phone number]
       [Email]
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                                                   www.TheJanitorialStore.com
                               Table of Contents
       Cover Letter                                  Page 3
       Specifications List                           Page 4
       Certificate of Insurance                      Page 6
       Invoice Sample                                Page 7
       Prices for Cleaning Services and Supplies     Page 8
       Terms and Conditions                          Page 9
       References                                    Page 10
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                                         www.TheJanitorialStore.com
      [Date] 
      [Company contact name]
      [Company name]
      [Address]
      Dear [contact name]:
      Thank you for the opportunity to provide you with a proposal for cleaning your building. Your desire to 
      find the best-qualified contractor to partner with was most apparent in our initial meeting. I believe that 
      you have before you a proposal that will exceed your high expectations. 
      At [company name] we are proud to say that we do our job well and safely. We believe in achieving 
      excellence in all that we do. We also believe in providing our customers with professional service so 
      they can rest assured that their building is in good hands. At [company name] we guarantee that 
      through efficient administration we will not only be competitive in terms of cost, but also will most 
      certainly be the best-qualified contractor for the task at hand. 
      Thank you for the opportunity to bid on your cleaning and supply needs. If you have any questions, 
      please don’t hesitate to ask.
      Sincerely,
      [signature]
      [company representative]
      [company name]
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                                                                                          www.TheJanitorialStore.com
                                                CLEANING SPECIFICATIONS
                                                           [Customer Name]
             LOCATION:                                                CONTACT:
             ADDRESS:                                                 PHONE:
                                                                      FAX:
             DATE:                                                    EMAIL:
             Office Areas                                                   Times/Wk      Times/Mo       Times/Yr       Other
             Empty Trash – Replace Liners When Needed                            5                                          
             Drinking Fountains – Clean/Disinfect/Polish                         5                                          
             Dust Desk Areas/Tables/Filing Cabinets/Sills –Horizontal                                                       
             Surfaces                                                            1                                          
             High Dusting – Ceiling Corners/Lights/Vents/Blinds/Pictures                        1                           
             Low Dusting – Chair and Table Legs/Sides of 
             Desks/Cabinets                                                                     1                           
             Cleared Desks and Tables – Damp Wipe/Disinfect                      5                                          
             Light Switches and Phones – Clean and Sanitize                      1                                          
             Office Doors – Spot Clean/Disinfect Touch Points/Spot Clean
             Glass                                                               1                                          
             Push Plates/Kick Plates – Clean and Polish                                        1                            
             Base Boards - Dust                                                                                             
             Partitions - Dust                                                                                              
             Restrooms                                                      Times/Wk      Times/Mo       Times/Yr       Other
             Empty Trash – Replace Liners When Needed                            5                                          
             Sinks/Countertops/Toilets/Urinals – Clean/Sanitize/Polish           5                                          
             Mirrors/Glass/Chrome – Clean/Polish                                 5                                          
             Soap/Tissue/Towel Dispensers – Fill/Clean/Sanitize                  5                                    
             Partitions – Spot Clean/Dust                                        1                                          
             Doors/Partitions – Spot Clean/Disinfect Touch Points                5                                          
             Restroom Walls/Door Handles/Light Switches – Spot Clean             5
             Floors – Sweep/Vacuum/Damp Mop
             Pour Water Down Floor Drain
             Break Room/Lunch room                                                         Times/Wk      Times/Mo      Times/Yr        Other
             Empty Trash – Replace Liners When Needed                            5                                          
             Sinks/Countertops/Tables/Chairs – Clean/Sanitize/Polish             5                                          
             High Dusting – Ceiling Corners/Lights/Vents/Blinds/Pictures         5                                          
             Dust Horizontal Surfaces                                            5
             Light Switches and Phones – Clean and Sanitize                      5
             Kick Plates/Push Plates – Clean and Polish
             Wipe  Outsides of Appliances/Vending Machines
             Straighten Chairs and Tables
             Clean Inside of Microwave
             Clean Inside of Refrigerator
             Vacuum Carpeted Mats
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