Commonly Purchased Items for Incidents
        Document is neither binding nor legal policy and does not absolve any purchaser from the responsibility to follow all existing and future USDA, Forest Service, and 
        Federal acquisition rules, policies, and laws. Future updates, after the date of publication of this document, to those rules, policies, and laws will not be reflected. 
        Purchasers are responsible for the legality of their purchases.   Employees shall review the their FS   Government Purchase Card Program Guide .
        The thresholds: Supplies, $10,000, Service $2,500 and Construction $2,000. 
        *All purchases should have a valid Resource Order, itemized receipt, receipt signatures, and NDAA 889 form for GPC documentation.
       Categories        Items/ Description                       BOC              PSC      NAICS        Purchase   Notes
                                                                                                         Limits
       Barricades        Road barricades for closures or around   2367             W099     532490       Supply     Rental not purchase
                         camp
       Chainsaw Parts    Including and not limited to parts,      2670             J035     333515       Supply     The buying team guide exhibit 7 is a 
                         chains, and files                                                                          template for chainsaw parts order form.
       Carts             Lawn or garden hand pull carts           2670 or 3140     3750     333112       Supply
       Computers         Regular laptops, GIS laptops, & IPads    2365             W074     532420       Rental/    Typically rented for a month and the 
       (rental only)                                                                        541519       Service    purchase limits should include shipping.
       Conference        Used for working space, in briefings,    2340             X1AB     531120       Service     Micro-purchase cardholders may sign hotel 
       Room (Meeting     close outs                                                                                  contracts if the total cost to the government
       Space)                                                                                                        is within their single purchase limit of the 
                                                                                                                     micro-purchase threshold.
                                                                                                                     Replace the hotel’s cancellation provision 
                                                                                                                     with the following Hotel Cancellation 
                                                                                                                     Clause:
                                                                                                                      “For any cancellation made after the 
                                                                                                                      agreed upon date for making 
                                                                                                                      reservations, the hotel may request an 
                                                                                                                      adjustment representing its actual or 
                                                                                                                      anticipated damages. Reasonable 
                                                                                                                      damages will be determined by 
                                                                                                                      considering such things as the time of 
                                                                                                                      cancellation, normal occupancy rate, 
                                                                                                                      attempts to rebook the rooms with other
                                                                                                                      clients, other special events taking place 
                                                                                                                      in the city, and other circumstances 
                                                                                                                      affecting the hotel’s damages relative to 
        Page 1 of 5                                                                                                                     Revised: 20220701
                                                             Commonly Purchased Items for Incidents
                                                                                                                          this cancelled booking.” 
                                                                                                                         For situations where a hotel does not 
                                                                                                                         agree to the clause, refer the matter to a 
                                                                                                                         warranted contracting officer who may 
                                                                                                                         tailor the clause if needed. 
       Copier Rental      Short Term Rental                         2366              W074     532420        Rental/S    For the small desktop multi-function copier, 
                                                                                                             ervice      printer, scanner consider the cost of 
                                                                                                                         purchase versus rental.
       Copier Purchase    Purchase of Copier, less than $5,000.     3140              3610     333316        Supply      FS: Must follow all CIO Webpage for 
                                                                                                                         regulations.
       Dumpster Rental    See Waste Services                        2570              S205     562111        Rental/S
                          Landfill Drop off-Dump Runs                                 4540     562212        ervice
       Dust Abatement     Dust abatement services                   2570              Z1LB     488490        Service     Micro-purchase cannot exceed $2,500
       Services
       Equipment          Wide range including but not limited to   2367              W038     532412        Supply
       Rentals (Without   light towers, generators, forklifts, spider 
       Operator)          boxes (no operators)
       Equipment                                                    2570              W038     532412        Service     Micro-purchase cannot exceed $2,500.
       Rental (With 
       Operator)
       Fuel               Gasoline and Diesel, utilized for drip    2614 Gas          9130     324110        Supply
                          torches or camp fuel (light               2615 Diesel       Gas 
                          towers/generators)                                          9140 
                                                                                      Diesel
       Fuel, mystery      Mix of various types of excess fuel at    2570              S222     562112        Supply      For disposal 
                          camp including drop torch mix, gas, oil 
                          etc. 
       Gaffers Tape       Heavy cotton cloth pressure-sensitive     2670              8305     314999        Supply
                          tape with strong adhesive and does not 
                          leave residue
       GIS Supplies       Plotter paper and Ink                     2671              7510     322121        Supply
       Golf Cart Rental                                             2367              W023     336999        Supply
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                                                                Commonly Purchased Items for Incidents
        Gravel             Dust abatement Products                     2691                5610     212321         Supply
        Handwash                                                       2570                S205     562991         Service
        station, portable
        Ice                Various sizes bags, most commonly 10        2670                8960     312113         Supply
                           lbs. bags
        Laundry Services                                               S209                2570     812320         Service
        Lodging            Hotel rooms                                 2131                V231     721110         Service     FS Specific: Micro-purchase cannot exceed 
                           Individuals that do not have travel cards.                                                          $10,000.
                                                                                                                               Hotels may require an authorization.
        Lumber             Boards                                      2691                5510     321999         Supply
                           Particle Board
        Meals              Hot meals in an restaurant and to go, or    2131                S203     722310         Supply      Micro-purchase cannot exceed $10,000. 
                           sack lunches. Meal specification are                            8940     722330                     Receiving signature (i.e.  individuals, crew 
                           available at Incident Buying Team                                                                   boss, or logistics chief).  Meals for federal 
                           Website.                                                                                            employees at office or agency functions, 
                                                                                                                               unless authorized by law are prohibited. 
        Medical Supplies   Medical Supplies General: Bandages,         2670                6515     339113         Supply
                           Medical Gloves, Wraps/Tapes, First Aid 
                           Kits, Cotton/Guaze
        OTC Medical                                                                                 325411
        Supplies
        Office Supplies –  Folders                                     2671                7510     424120         Supply      If there is time to procure through GSA (like 
        NON-               Envelopes/Stationary                                                                                replacement items) is the preferred method.
        FURNITURE          Paper/Writing Pads/Notebooks                                                                        If not utilizing Office Max, Amazon Business, 
                           Office Supplies (Except Paper)                                                                      etc. allows for GSA pricing. If that is not an 
                           Printer Ink                                                                                         option utilize closest resources from local 
                                                                                                                               vendors. 
        Office Supplies-   Paper, reams, plotter, cardstock            2671                7510     424130         Supply      If there is time to procure through GSA (like 
        Paper                                                                                                                  replacement items) is the preferred method.
                                                                                                                               If not utilizing Office Max, Amazon Business, 
                                                                                                                               etc. allows for GSA pricing. If that is not an 
                                                                                                                               option utilize closest resources from local 
                                                                                                                               vendors.
        Oil                Chainsaw bar oil & equipment oils           2670                9150     324110         Supply
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                                                              Commonly Purchased Items for Incidents
        Phone (trac        Pre-paid cell phones (incident only)       3140               7G20     334220        Supply      Purchases of pre-paid cell phones are 
        only)                                                                                                               authorized on a limited basis for emergency 
                                                                                                  517312        Service     incident response use only. Commercial 
                                                                                                                            calling cards are also authorized for fire 
                                                                                                                            emergency; the dollar amount should be 
                                                                                                                            small, and cards should be issued as 
                                                                                                                            government property and returned at the 
                                                                                                                            end of incident.
        Printing or        GPO and GPO express should be utilized     2412               7690     323120        Service     If GPO is not available, then local service.
        Copying            to the maximum extent practicable. GPO     Printing/Binding            323111
                           express is a separate card.                2422 
                                                                      Duplicating/cop
                                                                      y service
        Propane            Forklifts utilize for fuel                 2619               9130     324110        Supply
                           Propane Heaters
        Satellite Phones                                              3156               7G20     334220        Supply      Refer to contracting officer, Utilize Verizon or
                                                                                                                            AT&T CERT phones for no charge to the 
                                                                                                  517312        Service     incident.
        Shipping           USPS & NON USPS Service                    2240 FedEx         R604     491110        Supply
                                                                      2352 USPS
        Signs              Road closure, traffic control, camp        2670               9905     339950        Supply      Purchase off the shelf if Unicor cannot meet 
                           instructions                                                                                     date and time needed.
        Sport Drinks       Gatorade - clarification on size of the    2670               8960     312111        Supply      No approvals are needed for Gatorade. 
                           bottles needed                                                                                   Standing orders for sports drink may exceed 
                           Other supplements need to be                                                                     micro-purchase of $10,000 should be turned
                           compliant with Supplemental food                                                                 over to warranted cardholder.
                           specifications located at 
                           https://www.nwcg.gov/sites/default/file
                           s/memos/eb-m-16-010a.pdf. Drip drop, 
                           G2 Gatorade, and equivalents are not 
                           authorized.
        Supplemental       Supplements to caterer provided meals      2670               8915     311991        Supply      These are not to be confused to the 
        Foods              https://www.nwcg.gov/sites/default/file                       8905                               purchase of sack lunch elements to be 
                           s/memos/eb-m-16-010a.pdf                                      8910                               compiled. 
                                                                                         8920
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