EBS Oklahoma
                            COR405 Billing – Creating &
                              Processing Invoices Manual
                The content of this training manual is based largely on a generic system configuration and illustrates the
                base-line functionality required to execute transactions in the module.  Your agency may be utilizing more
                or less of the functionality illustrated in this manual.  This manual is intended to be a framework upon
                which agencies can add agency-specific training content that speaks specifically to the system
                functionality that they have deployed and related configuration that they use for transaction processing.
                Agencies should not depend on these manuals for end-user training or problem resolution until they have
                been reviewed by the agency for appropriateness.
                COR405 Billing – Creating & Processing Invoices Manual                                  Page 1 of 72
                Revised: May 1, 2014
                                                                                                                    EBS Oklahoma
                    Authorized by:     [_EBS_]
                                       Original Issue: [05/01/2014]
                    Maintained by:   [____Billing Application Lead___]
                    COR405 Billing – Creating & Processing Invoices Manual                                                         Page 2 of 72
                    Original: April 15, 2010
                                                                                            EBS Oklahoma
                Review Date:       [05/01/2014]
                COR405 Billing – Creating & Processing Invoices Manual                                  Page 3 of 72
                Revised: May 1, 2014
                                                                                            EBS Oklahoma
                Table of Contents
                Document History...................................................................................................................................... 5
                Creating Invoices Overview......................................................................................................................6
                Key Terms.................................................................................................................................................. 7
                  Billing Business Unit.............................................................................................................................7
                  Customer................................................................................................................................................ 7
                  Customer ID............................................................................................................................................ 7
                  Bill (Invoice)............................................................................................................................................ 7
                  Bill Type.................................................................................................................................................. 7
                  Bill Source.............................................................................................................................................. 7
                  Contracts Business Unit.......................................................................................................................7
                  Distribution Code................................................................................................................................... 7
                  Bill by Identifier...................................................................................................................................... 7
                  Charge Codes......................................................................................................................................... 8
                  Recurring Bill Template.........................................................................................................................8
                Process Flows........................................................................................................................................... 9
                Guidelines, Concepts and Alternatives..................................................................................................11
                On-line Invoice Creation.........................................................................................................................13
                  Create a Bill using Express Billing.....................................................................................................13
                    Line List Page.....................................................................................................................................14
                    BI Line Page.......................................................................................................................................16
                    Acctg – Rev Distribution Page............................................................................................................17
                    Header – Primary Page......................................................................................................................18
                    Header – Secondary Page.................................................................................................................20
                Interfacing Bills from External Sources.................................................................................................22
                  Reviewing Billing Activity in the Billing Interface Tables.................................................................22
                    PS_INTFC_BI Page...........................................................................................................................24
                  Update Billing Activity in the Billing Interface Tables.......................................................................25
                    PS_INTFC_BI Page...........................................................................................................................27
                  Run the Billing Interface Process.......................................................................................................28
                    Billing Interface Page..........................................................................................................................29
                  Review and Approve the Billing Worksheet.......................................................................................31
                    Worksheet Search Page.....................................................................................................................31
                    Line Details Page...............................................................................................................................33
                Update Contracts/Projects with Billing Info..........................................................................................35
                  Run Projects/Contracts Update..........................................................................................................35
                    Run BI PC/CA Interface Page.............................................................................................................36
                Billing Inquiry and Reporting..................................................................................................................38
                  Invoice Register Report.......................................................................................................................38
                    Invoice Register Page........................................................................................................................39
                  General Ledger Accounting Entries Report.......................................................................................41
                    GL Accounting Entries Page...............................................................................................................42
                  Locate Bills Not Invoiced....................................................................................................................44
                    Bill Search Page................................................................................................................................. 44
                    Bill Search Criteria Page....................................................................................................................45
                  Locate Bills Invoiced...........................................................................................................................47
                    Bill Search Page................................................................................................................................. 47
                    Bill Search Criteria Page....................................................................................................................48
                  Review Summary Billing Information.................................................................................................50
                COR405 Billing – Creating & Processing Invoices Manual                                  Page 4 of 72
                Revised: May 1, 2014