Filetype Excel XLSX | Posted on 08 Aug 2022 | 3 years ago
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164x Filetype XLSX File size 0.02 MB Source: visionnorthsomerset.org
Sheet 1: Booking Form
| The Bradbury Community Room Vision North Somerset Booking Form |
||
| Your Details | ||
| Name of Organisation | ||
| Is it a Charity or Community Group? | ||
| Please provide your contact details below. | ||
| Your Name | ||
| Your Address (Optional) | ||
| Your Telephone | ||
| Your Email | ||
| If someone else is facilitating the activity, please provide their contact details below. | ||
| Is the Facilitator a Different Person? | ||
| Facilitator's Name | ||
| Facilitator's Address | ||
| Facilitator's Telephone | ||
| Facilitator's Email | ||
| Session Details | ||
| Type of Activity | ||
| Number of Attendees | ||
| Date of Session | ||
| Please provide the session start and finish times below. We do not allow access before the start time, so please allow time to set up your activity. We charge £20 per hour and part thereof. | ||
| Start Time | ||
| Finish Time | ||
| Total Hours | 0 | £0.00 |
| Catering Details | ||
| If you would like any coffee or tea, we charge £2 per person for a half-day session or £4 per person for a whole day session. | ||
| Cost Per Person | Half-Day Session | £2.00 |
| Would you like any Hot Beverages? | £0.00 | |
| If you're arranging lunch-time catering, please provide details of your caterer below. We charge a £10 housekeeping fee if so. | ||
| Are you organising Catering? | £0.00 | |
| Name | ||
| Address | ||
| Telephone | ||
| Additional Details | ||
| Additional Requirements | ||
| Would you like us to set up the room? | £0.00 | |
| Set Up Details | ||
| You may reserve one parking space for a facilitator and one for a blue-badge holder. Please let attendees know that there's no on-site parking available, but there are nearby car parks such as Carlton Street and Station Road. The venue is also easily accessible by bus or train. | ||
| Reserve Facilitator Parking Space? | ||
| Reserve Disabled Parking Space? | ||
| If children are involved, please confirm that you follow North Somerset safeguarding procedures and people are appropriately DBS checked. | ||
| Are Children Involved? | ||
| Booking Confirmation | ||
| Please confirm you have read, understood, and agreed to the Terms and Conditions overleaf. | ||
| Do you agree to the Terms & Conditions? | ||
| To be completed by Vision North Somerset and returned to the applicant. I confirm that the booking as indicated on this form is accepted subject to the hiring conditions overleaf. | ||
| Total Fee | ||
| Payment Due Date | ||
| Purchase Number | ||
| Signed By | ||
| Terms & Conditions | |
| 1 | The full fee, including additional costs, must be paid in advance on receipt of our invoice. |
| 2 | If the booking is cancelled, a full refund will be made, minus a £20 administration fee. |
| 3 | The Hirer is responsible for all damage to the room, any fixtures and fittings, or equipment belonging to Vision North Somerset. |
| 4 | The room may only be used for the purpose indicated on the booking form and for the period of hire stated. |
| 5 | The room will normally be configured for a boardroom meeting. The Hirer will be responsible for setting up the room for use to meet their own requirements. Vision North Somerset will do so for a £10 setting up fee if requested. The room must be returned to normal after use. |
| 6 | If drinks are provided, cups must be washed and put away after use. The kitchen area should be left clean and tidy. |
| 7 | Hirers may arrange their own lunch time catering, in which case, a £10 housekeeping fee will apply. |
| 8 | The Hirer must comply with Vision North Somerset’s Health and Safety policy (copy available) and will ensure that visitors are aware of fire evacuation procedures. |
| 9 | The Hirer must agree that Vision North Somerset accepts no responsibility for injury or loss to person or property, unless it arises from general maintenance of the room. The Hirer must ensure Vision North Somerset is indemnified against any claims for which Vision North Somerset is not responsible. |
| 10 | The Hirer has a responsibility to inform Vision North Somerset of any defect in the room, furniture or equipment. |
| 11 | If the premises are to be used by children, the Hirer agrees to comply with North Somerset safeguarding guidelines. |
| 12 | Vision North Somerset retains control, possession, and management of the room. The Hirer has no right to deny access. |
| 13 | Vision North Somerset has the right to cancel a booking if exceptional or unusual circumstances arise, bearing no costs incurred by the Hirer due to the cancellation. The booking fee will be refunded in full, or an alternative date agreed. |
| 14 | Vision North Somerset may terminate this agreement immediately if at any time there is a breach of these conditions by the Hirer. |
| 15 | The person making the booking will be the person responsible for ensuring the terms and conditions are met. |
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