EOI DETAILED GUIDELINES
          USDA McGovern-Dole International Food for Education and Child Nutrition Program (FFE) 
          A.      General Information 
          A.1    Expression of Interest Letter: (The letter should include-brief overview of the organization, Technical
                 Competence, Geographical Coverage, Management and Financial Competency, understanding of Project
                 objectives and goals)
          A.2    General Background and Overview of Organization.
          Name of Organization:
          Contact Person-Name
          Position:
          Contact number:
          Email address:
          Full Address of Organization:
          Registered in: 
          District/Municipality/Province/Social 
          Welfare Council
          Registration Number#
          Organization   Website/Social   Media
          Link
          Email address:
          PAN or VAT #:
          i) Major Working Area
          II)   Geographic   Presence   of   the
          Organization   in   Sudurpaschim
          Province(Name) and other province
          Data   Universal   Numbering Please provide a DUNS Number, if you have received
          System (DUNS Number) #           funding from (U.S. federal government) before.
          PADOR-Potential Applicant Data   Please provide a PADOR (EuropeAid ID)-if received
          Online Registration              funding.
          A.3    Vision, mission, goals and objectives of organization (1 page)
          A.4    Experience of implementing a similar project as the USDA McGovern-Dole International
          Food for Education and Child Nutrition Program (USDA and US Government-funded projects)
                Please explain the experience of the organization of implementing projects that are related to:
                     i)        Agriculture 
                     ii)       Market systems development
                     iii)      Nutrition
                     iv)       Education focusing on Day School Meal Program
                     v)        Governance and community development 
                     vi)       Experience working with Local Government 
                B.         Programmatic Information 
                World Food Program (WFP) Nepal as a lead/prime organization in partnership with Mercy Corps and
                other partners, is going to implement a four-year Food for Education Program funded by USDA. In the
                consortium, Mercy Corps led the activity Promote Improved Nutrition (or Food Diversity for Improved
                Nutrition). Under this activity Mercy Corps provides strategic leadership for two of the sub-activities
                'Local Purchase of Food: Hybrid Food Basket' and 'Home Grown School Feeding: Technical Assistance
                Post-Hand Over'. 
                The aim of the Mercy Corps’ interventions is to facilitate the development of a fully sustainable and
                locally sourced and managed food system for schools. This includes designing and implementing the
                strategy and detailed roadmap for schools to self-manage a cash-based program where they locally
                procure and manage relationships and contracts with local producers, cooperatives, and suppliers to
                supply the appropriate and necessary school meal food items during relevant timeframes. The program
                activities will link day school meal programs to smallholder farmers, farmer's cooperatives, school
                management,   community   groups   and   local   government   to   enhance   the   program's   long-term
                sustainability. 
                The program is only targeted in Bajhang and Darchula districts in the year 2022 and works with
                788 schools.
                Mercy Corps is seeking local implementing organisations which have both a) existing presence and
                established operations and b) existing approval from the relevant district level government authorities to
                operate in the six programme districts. 
                     ● Does your organisation have an existing presence to work in at least one of the targeted
                          programme districts? Please specify which of the targeted districts you currently operate in?
                     ● Does your organisation have the required district level government approval to work in the
                          proposed districts? Please provide supporting documentation.
             ● Please explain the context of your district(s) regarding: i) the agricultural sector ii) the situation
                of primary school management iv) school feeding/midday school meal programme in the
                education sector in your district(s) v) the different types of shocks and stresses.
             ● As an organization, if you are provided with the funding how would you strategize to:
             ● Support schools to build a sustainable local sourced Day School Meal System 
             ● Work with farmers, cooperatives, communities’ input and output suppliers and the government to
                develop market linkages with schools
          B.1    Given that your district/working area is also affected by COVID-19 pandemic, and if
                 FFE/Mercy Corps provides you with the funding, what are the plans of the organization to
                 work with the province, district, and the local government to address the effects of the
                 pandemic, especially when working with schools? How is the organization planning to
                 implement the program in view of the current COVID-19 situation?
                  
          B.2    Why is your organization interested in implementing the above program/s with/for
                 particular target participants of schools, smallholder farmers, cooperatives, input suppliers
                 and local governments of your district(s)? Please explain your interests, strengths, and
                 challenges.
                 Reason:
                 Interest:
                 Strengths:
                 Challenges:
          B.3    Please explain the strength and the experience that you bring to work with the provincial,
                 district and local government? Do you have any experience of working with the agriculture
                 sector, education sector and private sector in the district?
          B.4    Please provide your organization’s policies and structures in terms of Accountability to
                 Affected Population and Safeguarding. How do you ensure accountability towards the
                 target population and stakeholders? What mechanisms do you currently have in place to
                 ensure the safety of program participants? Outline the process with examples.
          B.5    Please provide your organization’s policy on Gender and Social Inclusion. How do you
                 ensure that you give priority to women and disadvantaged applicants while selecting staff
                 for your organization? What is your organization’s strategy to continue mentoring these
                 staff so that they can become good capacities for the district in the future?
          C.     Financial Capability and Commitments: (1 page) 
          D.     Following are the documents/information that should be submitted along with your letter 
                of interest
                Legal:
                     D.1)  Registration certificate (District Administration Office)
                     D.2)  Registration Certificate (Social Welfare Council)
                     D.3)  Tax exemption certificate 
                     D.4)  PAN Certificate/VAT 
                     D.5)  Copy of constitution, personnel, Procurement, and financial policy
                     D.6)  Copy of renewal certificate (DA)/SWC)
                     D.7)  Copy of audit report (last two years) and
                     D.8)    Copy of organization strategy plan
                     D.9)    Copy of Board members meeting and General Assembly (latest GA and minutes of
                           last two Board meetings)
          E.    Governance and Internal Control system:
                     E.1)  Governing board profile
                     Full name               Position                     Sex
                     E.2)  Number of general members
                     Male                    Female                       Total
                     E.3)  Number of total trained staff on relevant programs: 
                     Full Name               Experience in Year /s        Sex
          F.     Internal Control System of the Organization: 
                     ● What major internal procedures are followed in the organization. (Please define
                        Approval Authority Matrix, Segregation of duties,  property insurance, Cash Policy,
                        conflict of interest) 
                     ● What policies are set up to meet Regulatory Compliance and Standards Requirements.