Sheet 1: Guide

	
	
	
	

		


		


		


		


	
	

		


		
Purpose
		


		


	
	

		


		


		
This template is used when collecting cash and cheques, where cash registers are not available. 
		


	
	

		


		


		
The Daily Takings sheet will help to track the sales and check takings. 
		


	
	

		


		


		


		


	
	

		


		
Requirements
		


		


	
	

		


		


		
When money is collected and brought to the Treasurer, whether it is from a commercial activity or ongoing collections during the course of a fundraising activity:
		


	
	

		


		
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Record the names of people authorised to collect money.
		


	
	

		


		
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Ensure two independent people collect and count money daily. This is to ensure a segregation of duties.
		


	
	

		


		
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Maintain a daily takings register/collection sheet for trading activities. 
		


	
	

		


		
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The register must be certified by two people.
		


	
	

		


		
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Check that money received is the same amount shown on the receipt that has been signed by the collectors. 
		


	
	

		


		
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Provide a receipt to the people who have collected the money for the amount handed over.
		


	
	

		


		


		


		


	
	

		


		


		
Create one cash sales sheet for each sales point.
		


	
	

		


		


		


		


	



Sheet 2: Example

	
	
	
	
	

		

 
		
		
	

		
	

		
	

		
	

		


		
ABC State School P&C Association Daily Takings Sheet
		


		


	
	

		


		


		


		


	
	

		


		
DATE:  
		
Sunday, June 30, 2019
		


	
	

		


		


		


		


	
	

		


		
Type of Activity
		


	
	

		


		
Bookshop
		


		


	
	

		


		
Fundraising Activity
		
Fete burger stand 
		


	
	

		


		
Other Activity
		


		


	
	

		


		
Tuckshop
		


		


	
	

		


		
Uniform Shop
		


		


	
	

		


		


		


		


	
	

		


		
Approved Float of:
		
 $100.00 
		


	
	

		


		
Do not add Float to Cash Takings
		


	
	

		


		
The float is removed before counting the money
		


	
	

		


		


		


		


	
	

		


		
CASH TAKINGS
		


	
	

		


		
NOTES
		


	
	

		


		
 $100.00 
		


		


	
	

		


		
 $50.00 
		
2
		


	
	

		


		
 $20.00 
		
1
		


	
	

		


		
 $10.00 
		
1
		


	
	

		


		
 $5.00 
		
2
		


	
	

		


		
TOTAL NOTES
		
 $140.00 
		


	
	

		


		
COINS
		


	
	

		


		
 $2.00 
		
3
		


	
	

		


		
 $1.00 
		
3
		


	
	

		


		
 $0.50 
		
1
		


	
	

		


		
 $0.20 
		
1
		


	
	

		


		
 $0.10 
		
3
		


	
	

		


		
 $0.05 
		


		


	
	

		


		
TOTAL COINS
		
 $10.00 
		


	
	

		


		


		


		


	
	

		


		
BANKING SUMMARY
		


	
	

		


		
CHEQUES TOTAL 
(see attached documentation)
		
 $20.00 
		


	
	

		


		
TOTAL CASH
		
 $150.00 
		


	
	

		


		
TOTAL BANK DEPOSIT
		
 $170.00 
		


	
	

		


		
Date Banked
		


		


	
	

		


		
Banking Receipt No.
		


		


	
	

		


		


		


		


	
	

		


		
COUNTED BY
		


	
	

		


		
Name
		


		


	
	

		


		
Date
		


		


	
	

		


		
Signature
		


		


	
	

		


		
CHECKED BY
		


	
	

		


		
Name
		


		


	
	

		


		
Date
		


		


	
	

		


		
Signature
		


		


	
	

		


		
BANKED BY
		


	
	

		


		
Name
		


		


	
	

		


		
Date
		


		


	
	

		


		
Signature
		


		


	
	

		


		


		


		


	
	

		


		
Ensure a copy of the  bank processed deposit slip is filed in chronological order with your end of month bank reconciliation