Money Management Excel Sheet 40874

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Sheet 1: Help

	
	
	
	
	
	
	
		Vertex42® Money Manager 2.1
		
 
		
		

		

		

		

		

	
	
		INSTRUCTIONS - For Excel 2010 or Later
		

		© 2010-2019 Vertex42 LLC
		

		

		

		

		

	
	
		

		

		MORE HELP >
		

		

		

		

		

	
	
		Introduction
		

		Excel Tips >
		

		
 
		
		
	
		

		The Vertex42® Money Manager can be a fairly simple money management tool. Like most
		

		

		
	
		

		spreadsheet applications, you should know that spreadsheets are error-prone. It is easy to
		

		

		
	
		

		make mistakes, accidentally delete things that should not be deleted, forget to copy formulas, 
		

		

		
	
		

		etc. If you are comfortable using Excel, know how to identify and fix formulas when needed,
		

		

		
	
		

		understand how to use basic row operations (delete, copy, inserted copied rows, etc.), are
		

		

		
	
		

		okay with the level of risk you take on by using a spreadsheet, and follow the instructions
		

		

		
	
		

		and guidelines, you should find this spreadsheet very useful.
		

		

		
	
		

		

		

		

		
	
		

		General Tips
		

		

		

		

		

		

	
	
		

		 - Edit cells with a gray border:
		Input Cell
		

		

		

		

		

	
	
		

		 - Some of the labels include cell comments (marked with little red triangles) to provide
		

		

		

		

		

		

	
	
		

		extra help information.
		
		This is an example comment.
		Label
		

		

		

		

		

	
	
		

		 - You can add your own cell comments! This is especially useful in the Budget worksheet,
		

		

		

		

		

		

	
	
		

		where you can create notes to explain irregular or variable expenses.
		

		

		

		

		

		

	
	
		

		 - If you see "#####" in a cell, widen the COLUMN to display the cell contents.
		

		

		

		

		

		

	
	
		

		 - This workbook uses a lot of conditional formatting. Look up "conditional formatting" online
		

		

		

		

		

		

	
	
		

		or in the help system to learn how it works.
		

		

		

		

		

		

	
	
		

		 - You can add a limited amount of security by password protecting your workbook, but that 
		

		

		

		

		

		

	
	
		

		can be easily bypassed by anyone with malicious intent. The security of your data is your
		

		

		

		

		

		

	
	
		

		responsibility.
		

		

		

		

		

		

	
	
		

		 - Backup your file regularly to avoid losing data! Excel files DO get corrupted occasionally.
		

		

		

		

		

		

	
	
		

		

		

		

		

		

		

		

	
	
		Step 1
		Customize Categories
		

		

		

		

		

		

	
	
		

		The easiest way to get started is to use the default set of budget categories.
		

		

		

		

		

		

	
	
		

		

		

		

		

		

		

		

	
	
		

		• Edit budget categories in the Budget worksheet only.
		

		

		

		

		

		

	
	
		

		The other worksheets refer directly to the Budget worksheet.
		

		

		

		

		

		

	
	
		

		• Do not insert more rows in the Budget or Report worksheets. This spreadsheet allows
		

		

		

		

		

		

	
	
		

		a limited number of budget categories. Although it is possible to add more, you will need
		

		

		

		

		

		

	
	
		

		a lot more spreadsheet knowledge to make the necessary changes.
		

		

		

		

		

		

	
	
		

		• Unhide the hidden rows in the Budget and Report worksheets if you need more categories.
		

		

		

		

		

		

	
	
		

		• No Duplicate Category Names.
		

		

		

		

		

		

	
	
		

		Using duplicate category names will result in errors, but you may not notice the errors.
		

		

		

		

		

		

	
	
		

		Make sure that each category is UNIQUE.
		

		

		

		

		

		

	
	
		

		

		

		

		

		

		

		

	
	
		Step 2
		Define Your List of Accounts
		

		

		

		

		

		

	
	
		

		Edit the Accounts worksheet. 
		

		

		

		

		

		

	
	
		

		The list in the Accounts worksheet will populate the dropdown box in the Accounts column
		

		

		

		

		

		

	
	
		

		of the Transactions worksheet.
		

		

		

		

		

		

	
	
		

		

		

		

		

		

		

		

	
	
		

		TIP: If you start each account name with a different letter, Excel's autocomplete feature
		

		

		

		

		

		

	
	
		

		will make entering the account much faster for you.
		

		

		

		

		

		

	
	
		

		

		

		

		

		

		

		

	
	
		

		Goals: The account list includes a place to list a Goal and the % column shows your progress
		

		

		

		

		

		

	
	
		

		towards that goal. This may be useful for listing savings fund goals or check reserve amounts.
		

		

		

		

		

		

	
	
		

		

		

		

		

		

		

		

	
	
		Step 3
		Define Your Yearly Budget
		

		

		

		

		

		

	
	
		

		Define your budget using the Budget worksheet. Edit only the cells with the gray outline.
		

		

		

		

		

		

	
	
		

		

		

		

		

		

		

		

	
	
		

		Learn more about budgeting on Vertex42.com:
		

		

		

		

		

		

	
	
		

		Budgeting Tips and Tools >
		

		

		

		

		

		

	
	
		

		Article: How to Budget >
		

		

		

		

		

		

	
	
		

		

		

		

		

		

		

		

	
	
		

		 • For a Financial Year that does not start in January: Before entering your yearly budget, 
		

		

		

		

		

		

	
	
		

		go to the Report worksheet and enter the "Year Begins" date. This will update the month
		

		

		

		

		

		

	
	
		

		labels in the Budget worksheet.
		

		

		

		

		

		

	
	
		

		 • You can copy and paste the input cells within the Budget worksheet as needed. For example,
		

		

		

		

		

		

	
	
		

		enter an average fuel cost in January, then copy the value to other months.
		

		

		

		

		

		

	
	
		

		 • Use formulas to do basic calculations like "=245/6" to divide 245 by 6 or "=34*2" to multipy
		

		

		

		

		

		

	
	
		

		34 by 2, or "=34+12+45" to add a bunch of numbers. Formulas are entered using the 
		

		

		

		

		

		

	
	
		

		equals "=" sign.
		

		

		

		

		

		

	
	
		

		

		

		

		

		

		

		

	
	
		Step 4
		Record Transactions
		

		

		

		

		

		

	
	
		

		The Transactions worksheet lets you record transactions for multiple accounts. Think of a
		

		

		

		

		

		

	
	
		

		PAYMENT as money leaving the account and a DEPOSIT as money entering the account.
		

		

		

		

		

		

	
	
		

		Examples of different types of transactions are given below.
		

		

		

		

		

		

	
	
		

		

		

		

		

		

		

		

	
	
		

		IMPORTANT: You must copy and paste entire rows when adding new rows, to ensure that
		

		

		

		

		

		

	
	
		

		all the formatting, data validation, and formulas get copied correctly.
		

		

		

		

		

		

	
	
		

		THE MOST COMMON ERROR is inserting a new row and forgetting to copy formulas down.
		

		

		

		

		

		

	
	
		

		When you insert a blank row, some formatting is copied from the row above it automatically,
		

		

		

		

		

		

	
	
		

		but formulas are not copied. You can press CTRL+d after inserting a new row to quickly
		

		

		

		

		

		

	
	
		

		copy all formulas and formatting from the row immediately above.
		

		

		

		

		

		

	
	
		

		

		

		

		

		

		

		

	
	
		

		Use the screenshot below as a guide for how to enter transactions.
		

		

		

		

		

		

	
	
		

		
 
		
		

		

	
	
		

		

		

	
	
		

		

		

	
	
		

		

		

	
	
		

		

		

	
	
		

		

		

	
	
		

		

		

	
	
		

		

		

	
	
		

		

		

	
	
		

		

		

	
	
		

		

		

	
	
		

		

		

	
	
		

		

		

	
	
		

		

		

	
	
		

		

		

	
	
		

		

		

	
	
		

		

		

	
	
		

		Date: To quickly enter the current date, use the keyboard shortcut CTRL+;
		8/14/2022
		

		

		

		

		

	
	
		

		The list of dates to the right is used to populate the drop-down box. For other dates,
		8/13/2022
		

		

		

		

		

	
	
		

		you will need to enter the date manually. For a date in the current year, you can use the
		8/12/2022
		

		

		

		

		

	
	
		

		shortcut of just entering the month/day like 5/16.
		8/11/2022
		

		

		

		

		

	
	
		

		

		8/10/2022
		

		

		

		

		

	
	
		

		

		8/9/2022
		

		

		

		

		

	
	
		

		

		8/8/2022
		

		

		

		

		

	
	
		

		

		8/7/2022
		

		

		

		

		

	
	
		

		

		

		

		

		

		

		

	
	
		

		Num: This column is usually used to list the check number, but you can also use it to enter 
		

		

		

		

		

		

	
	
		

		"DEP" for deposit, "TXFR" for transfer, "EFT" for electronic funds transfer, "ACH" for 
		

		

		

		

		

		

	
	
		

		Automated Clearing House transactions, etc.
		

		

		

		

		

		

	
	
		

		

		

		

		

		

		

		

	
	
		

		Category: The budget Category field is essential to the functionality of this workbook.
		

		

		

		

		

		

	
	
		

		The dropdown list refers to the categories in the Budget worksheet.
		

		

		

		

		

		

	
	
		

		

		

		

		

		

		

		

	
	
		

		If you enter a category that is not listed in the Budget worksheet, the cell is highlighted:
		Cell Highlighted
		: Category not found in the Categories worksheet
		

		

		

		

	
	
		

		The highlighting is done via conditional formatting. If you insert rows in a way that does
		

		

		

		

		

		

	
	
		

		not copy formatting, you'll lose this error-checking feature.
		

		

		

		

		

		

	
	
		

		

		

		

		

		

		

		

	
	
		

		IMPORTANT: If you have chosen a category such as "Ted's Fund" and then later remove 
		

		

		

		

		

		

	
	
		

		"Ted's Fund" from the Budget worksheet, it will not be changed in the Transactions table
		

		

		

		

		

		

	
	
		

		automatically. You will need to make sure that you find all the records that have used 
		

		

		

		

		

		

	
	
		

		"Ted's Fund" as the Category and change them to something else.
		

		

		

		

		

		

	
	
		

		

		

		

		

		

		

		

	
	
		

		Step 4-0: Delete the Sample Rows
		

		

		

		

		

		

	
	
		

		

		

		

		

		

		

		

	
	
		

		Step 4-1: Enter the beginning balance(s):
		

		

		

		

		

		

	
	
		

		The Beginning Balance on JANUARY 1st for each account should be the first lines in the 
		

		

		

		

		

		

	
	
		

		register. If an account has a Negative balance (like a Credit Card), enter the balance as a
		

		

		

		

		

		

	
	
		

		Positive value in the PAYMENT column. If an account has a Positive balance, enter the balance
		

		

		

		

		

		

	
	
		

		as a Positive value in the DEPOSIT column. Use the Account Balance column to compare to
		

		

		

		

		

		

	
	
		

		the balance shown on your bank or credit card statements.
		

		

		

		

		

		

	
	
		

		

		

		

		

		

		

		

	
	
		

		Step 4-2: Add New Transactions:
		

		

		

		

		

		

	
	
		

		You will probably find that the fastest way to add new transactions is copy and paste similar 
		

		

		

		

		

		

	
	
		

		previous transactions. You can select one or more rows, copy them, and then paste them
		

		

		

		

		

		

	
	
		

		below the last transaction. Then, you just need to edit the cells that need to be changed.
		

		

		

		

		

		

	
	
		

		

		

		

		

		

		

		

	
	
		

		TIP: Always leave the last row in the table BLANK so that you can easily add new rows. To 
		

		

		

		

		

		

	
	
		

		add new rows, select the last row of the table (row 57 in the image below) and drag the fill
		

		

		

		

		

		

	
	
		

		handle down to copy the row down to create as many new rows as you need.
		

		

		

		

		

		

	
	
		

		
 
		
		

		

		

		

		

		

	
	
		

		

		

		

		

		

		

	
	
		

		

		

		

		

		

		

	
	
		

		

		

		

		

		

		

	
	
		

		

		

		

		

		

		

	
	
		

		

		

		

		

		

		

	
	
		

		Recording a SPLIT Transaction
		

		

		

		

		

		

	
	
		

		If a single transaction needs to be allocated to multiple budget categories, you need to create
		

		

		

		

		

		

	
	
		

		a SPLIT transaction. You can do this by splitting the transaction into multiple transactions - 
		

		

		

		

		

		

	
	
		

		one for each category. You can use the MEMO field to indicate that the transaction is a "Split".
		

		

		

		

		

		

	
	
		

		

		

		

		

		

		

		

	
	
		

		ACCOUNT   DATE    NUM   PAYEE    MEMO    CATEGORY    PAYMENT
		

		

		

		

		

		

	
	
		

		Checking  1/1/10  2032  Target   Split   Clothing      23.10
		

		

		

		

		

		

	
	
		

		Checking  1/1/10  2032  Target   Split   Groceries     45.15
		

		

		

		

		

		

	
	
		

		Checking  1/1/10  2032  Target   Split   Supplies      25.04
		

		

		

		

		

		

	
	
		

		

		

		

		

		

		

		

	
	
		

		TIP: If you want to verify the total amount of the split transaction, you can do a quick
		

		

		

		

		

		

	
	
		

		calculation off to the side of the table using an Excel formula, like "=SUM(H13:H15)"
		

		

		

		

		

		

	
	
		

		

		

		

		

		

		

		

	
	
		

		Recording a [Transfer] Between Spending Accounts
		

		

		

		

		

		

	
	
		

		Record a transfer by listing two transactions (one PAYMENT, one DEPOSIT) to offset each other.
		

		

		

		

		

		

	
	
		

		Choose "[Transfer]" as the Category for both transactions. For example, a $250 credit card
		

		

		

		

		

		

	
	
		

		payment would be recorded as a transfer FROM your checking TO your credit card account:
		

		

		

		

		

		

	
	
		

		

		

		

		

		

		

		

	
	
		

		ACCOUNT     DATE    NUM   PAYEE            CATEGORY    PAYMENT  DEPOSIT
		

		

		

		

		

		

	
	
		

		CreditCard  1/1/10  TXFR  [From Checking]  [Transfer]            150.00
		

		

		

		

		

		

	
	
		

		Checking    1/1/10  TXFR  [To CreditCard]  [Transfer]   150.00
		

		

		

		

		

		

	
	
		

		

		

		

		

		

		

		

	
	
		

		NOTE: The above example assumes that the "payment" to your Credit Card is to pay off the
		

		

		

		

		

		

	
	
		

		charges that you have already recorded earlier in the Transaction History table for the 
		

		

		

		

		

		

	
	
		

		CreditCard account. If you are NOT recording individual CreditCard transactions using the
		

		

		

		

		

		

	
	
		

		Transactions worksheet, or part of the $150.00 was to pay down an outstanding debt, then a 
		

		

		

		

		

		

	
	
		

		credit card payment would look like one of the following, where "Credit Card #1" is a category
		

		

		

		

		

		

	
	
		

		under Obligations.
		

		

		

		

		

		

	
	
		

		

		

		

		

		

		

		

	
	
		

		Example 1: Not using Credit Card #1 any more, but still owe money on it.
		

		

		

		

		

		

	
	
		

		ACCOUNT     DATE    NUM   PAYEE           CATEGORY        PAYMENT
		

		

		

		

		

		

	
	
		

		Checking    1/1/10        Credit Card     Credit Card #1   150.00
		

		

		

		

		

		

	
	
		

		

		

		

		

		

		

		

	
	
		

		Example 2: A portion of a credit card payment used to pay down $25.00 of outstanding debt.
		

		

		

		

		

		

	
	
		

		ACCOUNT     DATE    NUM   PAYEE           MEMO   CATEGORY      PAYMENT  DEPOSIT
		

		

		

		

		

		

	
	
		

		CreditCard  1/1/10  TXFR  [From Checking]        [Transfer]              150.00
		

		

		

		

		

		

	
	
		

		Checking    1/1/10  TXFR  [To CreditCard] Split  [Transfer]     125.00
		

		

		

		

		

		

	
	
		

		Checking    1/1/10  TXFR  [To CreditCard] Split  Credit Card #1  25.00
		

		

		

		

		

		

	
	
		

		

		

		

		

		

		

		

	
	
		

		Recording a [Transfer] To SAVINGS
		

		

		

		

		

		

	
	
		

		When budgeting, you treat a transfer to Savings as an expense. You'll notice in the Budget
		

		

		

		

		

		

	
	
		

		worksheet that there are multiple savings goals listed as sub-categories under the main
		

		

		

		

		

		

	
	
		

		"To Savings" category. Instead of just throwing money into Savings, you should allocate the 
		

		

		

		

		

		

	
	
		

		money to specific savings goals based on percentages. For example, 50% to your Emergency
		

		

		

		

		

		

	
	
		

		Fund, 25% to Retirement, etc. You do this by recording the transfer as a SPLIT transaction:
		

		

		

		

		

		

	
	
		

		In the example below, the CATEGORY for the Savings account transaction is "[Transfer]"
		

		

		

		

		

		

	
	
		

		while the CATEGORY for the Checking account transaction(s) are budget sub-categories.
		

		

		

		

		

		

	
	
		

		

		

		

		

		

		

		

	
	
		

		ACCOUNT   DATE    NUM   PAYEE            CATEGORY       PAYMENT   DEPOSIT
		

		

		

		

		

		

	
	
		

		Savings   1/1/10  TXFR  [From Checking]  [Transfer]                200.00
		

		

		

		

		

		

	
	
		

		Checking  1/1/10  TXFR  [To Savings]     Emergency Fund  100.00
		

		

		

		

		

		

	
	
		

		Checking  1/1/10  TXFR  [To Savings]     Retirement       50.00
		

		

		

		

		

		

	
	
		

		Checking  1/1/10  TXFR  [To Savings]     College Fund     50.00
		

		

		

		

		

		

	
	
		

		

		

		

		

		

		

		

	
	
		

		Recording a Return or Refund
		

		

		

		

		

		

	
	
		

		A very common approach for recording returns or refunds is to record them as a negative
		

		

		

		

		

		

	
	
		

		expense. As an example, let's say you purchased a blender from a department store and
		

		

		

		

		

		

	
	
		

		allocated the payment to your "Appliances" category. After returning the blender, the store
		

		

		

		

		

		

	
	
		

		credits your card. Instead of entering the credit as a deposit, enter the amount as a negative
		

		

		

		

		

		

	
	
		

		payment as shown below. Doing this will credit the correct budget category instead of 
		

		

		

		

		

		

	
	
		

		treating the return as income.
		

		

		

		

		

		

	
	
		

		

		

		

		

		

		

		

	
	
		

		Original Transaction:
		

		

		

		

		

		

	
	
		

		ACCOUNT     DATE    NUM   PAYEE            CATEGORY    PAYMENT  DEPOSIT
		

		

		

		

		

		

	
	
		

		CreditCard  1/1/10        The Big Store    Appliances    50.00
		

		

		

		

		

		

	
	
		

		

		

		

		

		

		

		

	
	
		

		Recording the Return:
		

		

		

		

		

		

	
	
		

		ACCOUNT     DATE    NUM   PAYEE            CATEGORY    PAYMENT  DEPOSIT
		

		

		

		

		

		

	
	
		

		CreditCard  1/5/10        The Big Store    Appliances   -50.00
		

		

		

		

		

		

	
	
		

		

		

		

		

		

		

		

	
	
		

		Budgeting for Known Future Expenses (e.g. car, holiday, vacation, etc.)
		

		

		

		

		

		

	
	
		

		For large payments that are made once every few months or once a year, it is common to
		

		

		

		

		

		

	
	
		

		estimate a monthly budget amount and transfer the monthly amount into a temporary
		

		

		

		

		

		

	
	
		

		savings account so that you have enough money available when you need to pay the bill.
		

		

		

		

		

		

	
	
		

		The transfers are recorded as expenses at the time the money is transferred as explained
		

		

		

		

		

		

	
	
		

		above in the section "Recording a [Transfer] to SAVINGS."
		

		

		

		

		

		

	
	
		

		

		

		

		

		

		

		

	
	
		

		If you are recording those transfers to savings each month as an expense, then what do
		

		

		

		

		

		

	
	
		

		you do when it comes time to pay the bill? You don't want to record the expense twice.
		

		

		

		

		

		

	
	
		

		

		

		

		

		

		

		

	
	
		

		If you can pay directly from your Savings account:
		

		

		

		

		

		

	
	
		

		You have already recorded the payments as expenses when you transferred the money to
		

		

		

		

		

		

	
	
		

		Savings, so leave the Category blank when recording the payment. The payment will not
		

		

		

		

		

		

	
	
		

		show up in your budget report a second time (because the Category column is blank).
		

		

		

		

		

		

	
	
		

		

		

		

		

		

		

		

	
	
		

		ACCOUNT   DATE    NUM   PAYEE            CATEGORY       PAYMENT   DEPOSIT
		

		

		

		

		

		

	
	
		

		Savings   6/1/14  chk   ABC Insurance                   198.00
		

		

		

		

		

		

	
	
		

		

		

		

		

		

		

		

	
	
		

		If you can't pay directly from your Savings account:
		

		

		

		

		

		

	
	
		

		First transfer the amount saved from Savings to Checking, recording the transfer as a 
		

		

		

		

		

		

	
	
		

		credit to the expense category. Then, record the payment from Checking like normal.
		

		

		

		

		

		

	
	
		

		

		

		

		

		

		

		

	
	
		

		1. Record the Transfer from Savings to Checking as a Credit to the Expense Category
		

		

		

		

		

		

	
	
		

		ACCOUNT   DATE    NUM   PAYEE            CATEGORY       PAYMENT   DEPOSIT
		

		

		

		

		

		

	
	
		

		Savings   6/1/14  TXFR  [To Checking]    [Transfer]      200.00
		

		

		

		

		

		

	
	
		

		Checking  6/1/14  TXFR  [From Savings]   Insurance                 200.00
		

		

		

		

		

		

	
	
		

		

		

		

		

		

		

		

	
	
		

		2. Record the Payment from Checking:
		

		

		

		

		

		

	
	
		

		ACCOUNT   DATE    NUM   PAYEE            CATEGORY       PAYMENT   DEPOSIT
		

		

		

		

		

		

	
	
		

		Checking  6/1/14  1023  ABC Insurance    Insurance       198.00
		

		

		

		

		

		

	
	
		

		

		

		

		

		

		

		

	
	
		

		In the above example, the actual payment of 198.00 was lower than the previously budgeted
		

		

		

		

		

		

	
	
		

		total expense of 200.00, so you could end up seeing a value of -2.00 in the Actual column
		

		

		

		

		

		

	
	
		

		of the report worksheet. This is similar to what you might see if you received a refund or
		

		

		

		

		

		

	
	
		

		return for something you paid in a previous month.
		

		

		

		

		

		

	
	
		

		

		

		

		

		

		

		

	
	
		

		Budgeting for Known Future Expenses - Without Transfers Between Accounts
		

		

		

		

		

		

	
	
		

		To allocate money to a savings or expense fund without transferring the money to a different
		

		

		

		

		

		

	
	
		

		account, you will need to add a pair of offset transactions for each allocation. The first entry
		

		

		

		

		

		

	
	
		

		includes the budget category and the second entry does not. The payment and deposit amounts
		

		

		

		

		

		

	
	
		

		offset each other, so the account balance does not change. When you make the real payment,
		

		

		

		

		

		

	
	
		

		you leave the Category blank. The following shows what this might look like for a quarterly
		

		

		

		

		

		

	
	
		

		health insurance payment, with monthly budget allocations.
		

		

		

		

		

		

	
	
		

		ACCOUNT   DATE    NUM   PAYEE            CATEGORY           PAYMENT   DEPOSIT
		

		

		

		

		

		

	
	
		

		Checking  1/1/10        [Allocation]     Health Insurance   200.00
		

		

		

		

		

		

	
	
		

		Checking  1/1/10        [Allocation]                                  200.00
		

		

		

		

		

		

	
	
		

		Checking  2/1/10        [Allocation]     Health Insurance   200.00
		

		

		

		

		

		

	
	
		

		Checking  2/1/10        [Allocation]                                  200.00
		

		

		

		

		

		

	
	
		

		Checking  3/1/10        [Allocation]     Health Insurance   200.00
		

		

		

		

		

		

	
	
		

		Checking  3/1/10        [Allocation]                                  200.00
		

		

		

		

		

		

	
	
		

		Checking  3/15/10       ABC Insurance                       600.00
		

		

		

		

		

		

	
	
		

		

		

		

		

		

		

		

	
	
		

		Tracking the Balance of Savings and Expense Funds
		

		

		

		

		

		

	
	
		

		If you choose to keep allocated funds within your spending account, you may want to keep
		

		

		

		

		

		

	
	
		

		track of how much in your spending account is free to be used for other purposes and how
		

		

		

		

		

		

	
	
		

		much has been allocated to future expenses. There are a couple methods for doing that:
		

		

		

		

		

		

	
	
		

		

		

		

		

		

		

		

	
	
		

		Method 1: Define a Virtual Sub-Account in the Accounts worksheet
		

		

		

		

		

		

	
	
		

		Using this method, you record entries in the Transactions worksheet just as you would if you
		

		

		

		

		

		

	
	
		

		were transferring real money between accounts. Your bank statement will not show these
		

		

		

		

		

		

	
	
		

		transactions because you are only listing them in your own spreadsheet. When you reconcile
		

		

		

		

		

		

	
	
		

		with your bank statements, remember to add the balances for the sub-accounts to the balance
		

		

		

		

		

		

	
	
		

		of the main account.
		

		

		

		

		

		

	
	
		

		

		

		

		

		

		

		

	
	
		

		Method 2: Use a Separate Worksheet to Track Savings and Expense Funds
		

		

		

		

		

		

	
	
		

		You can use the Goals worksheet to track any fund balance that you want to. You will need to
		

		

		

		

		

		

	
	
		

		update the Goals worksheet in addition to recording the allocations in the Transactions
		

		

		

		

		

		

	
	
		

		worksheet. The Goals worksheet is only for tracking the balance and is not linked to your
		

		

		

		

		

		

	
	
		

		other budget worksheets.
		

		

		

		

		

		

	
	
		

		

		

		

		

		

		

		

	
	
		

		Step 4-3: Record "Cleared" Transactions.
		

		

		

		

		

		

	
	
		

		When you see that charges have been processed or "cleared" by your bank, you should 
		

		

		

		

		

		

	
	
		

		enter a "c" in the reconcile (R) column for that transaction.
		

		

		

		

		

		

	
	
		

		

		

		

		

		

		

		

	
	
		

		The Cleared Balance in the transaction history table shows the Account balance for the
		

		

		

		

		

		

	
	
		

		transactions marked "R" for reconciled or "c" for cleared. This allows you to compare the 
		

		

		

		

		

		

	
	
		

		Cleared Balance with the current balance shown on your bank statements.
		

		

		

		

		

		

	
	
		

		

		

		

		

		

		

		

	
	
		

		The Account Balance reflects your actual or effective balance and is the one you should be 
		

		

		

		

		

		

	
	
		

		looking at to stay on budget. The Cleared Balance is for comparing to your bank and credit 
		

		

		

		

		

		

	
	
		

		card statements. For example, when you write a check to a friend, it won't show up in your 
		

		

		

		

		

		

	
	
		

		bank account until they cash it. You should record the transaction immediately, to help you 
		

		

		

		

		

		

	
	
		

		stay on budget, but until the check shows up on your bank statement, your Cleared Balance 
		

		

		

		

		

		

	
	
		

		will be different from the Account Balance (until you enter a "c" or "R" in the reconcile column).
		

		

		

		

		

		

	
	
		

		

		

		

		

		

		

		

	
	
		

		Step 4-4: Reconcile Your Accounts
		

		

		

		

		

		

	
	
		

		You should reconcile your accounts at least one a month. Reconciling is also commonly known 
		

		

		

		

		

		

	
	
		

		as "balancing your checkbook".
		

		

		

		

		

		

	
	
		

		A. Get your bank and credit card statements
		

		

		

		

		

		

	
	
		

		B. Review your statements for errors and fraudulent charges
		

		

		

		

		

		

	
	
		

		C. Your statements may include ATM fees, bank fees, or other transactions that you forget
		

		

		

		

		

		

	
	
		

		to include in the Transactions worksheet. Add them.
		

		

		

		

		

		

	
	
		

		D. Verify that the Cleared Balance (as of the Ending Statement Date) in the Transactions
		

		

		

		

		

		

	
	
		

		worksheet matches the Statement Balance.
		

		

		

		

		

		

	
	
		

		E. Enter an "R" in the reconcile (R) column for every transaction that shows up on your
		

		

		

		

		

		

	
	
		

		bank statement.
		

		

		

		

		

		

	
	
		

		

		

		

		

		

		

		

	
	
		

		TIP: If you are familiar with using Excel lists or tables, you can use autofiltering to filter the
		

		

		

		

		

		

	
	
		

		transaction history table to show a single account at a time.
		

		

		

		

		

		

	
	
		

		

		

		

		

		

		

		

	
	
		

		Step 4-5: Check Formulas
		

		

		

		

		

		

	
	
		

		If you do any type of customization, you should check that formulas in the spreadsheet are
		

		

		

		

		

		

	
	
		

		still referring to the correct cells.
		

		

		

		

		

		

	
	
		

		

		

		

		

		

		

		

	
	
		Step 5
		Track Your Progress
		

		

		

		

		

		

	
	
		

		A very important part of good money management is keeping track of how your current 
		

		

		

		

		

		

	
	
		

		spending compares to your budget. You might check your budget status on a weekly or even 
		

		

		

		

		

		

	
	
		

		daily basis, but you should at least manage your money on a monthly basis.
		

		

		

		

		

		

	
	
		

		

		

		

		

		

		

		

	
	
		

		Using the Report Worksheet
		

		

		

		

		

		

	
	
		

		Use the Report worksheet to compare your budget to your actual spending throughout 
		

		

		

		

		

		

	
	
		

		the month. Change the month by entering the month number (1 for Jan., 2 for Feb., etc.).
		

		

		

		

		

		

	
	
		

		

		

		

		

		

		

		

	
	
		

		The Report pulls the budget info from the Budget worksheet and the actual spending from 
		

		

		

		

		

		

	
	
		

		the Transactions worksheet, so you can view the report at any time during the month and
		

		

		

		

		

		

	
	
		

		see how much you have left (or how much you have overspent) in each category.
		

		

		

		

		

		

	
	
		

		

		

		

		

		

		

		

	
	
		

		IMPORTANT: If the Report worksheet does not appear to be pulling information from the
		

		

		

		

		

		

	
	
		

		Transactions worksheet, please see Step 4-5 above (Check Formulas).
		

		

		

		

		

		

	
	
		

		

		

		

		

		

		

		

	
	
		

		Using the YearlyReport Worksheet
		

		

		

		

		

		

	
	
		

		The YearlyReport worksheet is very similar to the Budget worksheet except that it calculates
		

		

		

		

		

		

	
	
		

		amounts from the Transactions worksheet to show you an Income and Expense report.
		

		

		

		

		

		

	
	
		

		

		

		

		

		

		

		

	
	
		

		If you customize budget categories, you will need to make sure to edit the YearlyReport
		

		

		

		

		

		

	
	
		

		worksheet so that all budget categories match.
		

		

		

		

		

		

	
	
		

		

		

		

		

		

		

		

	
	
		

		Using the Goals Worksheet
		

		

		

		

		

		

	
	
		

		If you want to track separate short-term and long-term savings goals, you can use the Goals
		

		

		

		

		

		

	
	
		

		worksheet. It isn't connected to any of the other worksheets in this workbook.
		

		

		

		

		

		

	
	
		

		

		

		

		

		

		

		

	
	
		

		Worksheet Protection
		

		

		

		

		

		

	
	
		

		   Some worksheets are protected to prevent accidental editing of cells and rows that are not
		

		

		

		

		

		

	
	
		

		meant to be edited. If you want to attempt to customize the spreadsheet, you can turn off
		

		

		

		

		

		

	
	
		

		worksheet protection via Review > Unprotect Sheet.
		

		

		

		

		

		

	



Sheet 2: Budget

	
	
	
	
	
	
	
		 YEARLY BUDGET
		

		

		

		

		

		

		

		

		

		

		

		

		
 
		
		

		

	
	
		HELP
		

		

		

		

		

		

		

		

		

		

		

		

		

		

		© 2010-2019 Vertex42 LLC
		

		 See the Help worksheet for instructions.
	
	
		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

	
	
		

		
		Starting Balance:
The starting balance is the amount you have in your spending accounts minus the balance(s) you owe in your credit accounts. The starting balance gives the Projected End Balance something to start with.

		Starting Balance
		0
		

		

		

		

		

		

		

		

		

		

		[42]
		Total
		Average
		

		

	
	
		

		Total Income
		0
		0
		0
		0
		0
		0
		0
		0
		0
		0
		0
		0
		0
		0
		

		

	
	
		

		Total Expenses
		0
		0
		0
		0
		0
		0
		0
		0
		0
		0
		0
		0
		0
		0
		

		

	
	
		

		NET (Income - Expenses)
		0
		0
		0
		0
		0
		0
		0
		0
		0
		0
		0
		0
		0
		0
		

		

	
	
		

		
		Projected End Balance:
This is calculated by adding the NET to the previous End Balance. You should try to maintain a cushion in your spending accounts. If your Projected End Balance drops close to or below zero, you should adjust your budget and plan a way to stay ahead.
		Projected End Balance
		0
		0
		0
		0
		0
		0
		0
		0
		0
		0
		0
		0
		

		

		

		

	
	
		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

	
	
		

		

		Jan
		Feb
		Mar
		Apr
		May
		Jun
		Jul
		Aug
		Sep
		Oct
		Nov
		Dec
		Total
		Average
		

		Note: The start month is based on "Year Beginning" in the Report worksheet
	
	
		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

	
	
		INCOME CATEGORIES
		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		IMPORTANT:
	
	
		Dividends
		

		

		

		

		

		

		

		

		

		

		

		

		

		0
		0
		

		Do not insert or delete rows. If you need to add more categories,
	
	
		Financial Aid
		

		

		

		

		

		

		

		

		

		

		

		

		

		0
		0
		

		consider using the original version of the money management
	
	
		Gifts Received
		

		

		

		

		

		

		

		

		

		

		

		

		

		0
		0
		

		template.
	
	
		Interest Income
		

		

		

		

		

		

		

		

		

		

		

		

		

		0
		0
		

		

	
	
		Other Income
		

		

		

		

		

		

		

		

		

		

		

		

		

		0
		0
		

		

	
	
		Refunds/Reimbursements
		

		

		

		

		

		

		

		

		

		

		

		

		

		0
		0
		

		

	
	
		Rental Income
		

		

		

		

		

		

		

		

		

		

		

		

		

		0
		0
		

		

	
	
		Wages & Tips
		

		

		

		

		

		

		

		

		

		

		

		

		

		0
		0
		

		

	
	
		

		

		

		

		

		

		

		

		

		

		

		

		

		

		0
		0
		

		

	
	
		

		

		

		

		

		

		

		

		

		

		

		

		

		

		0
		0
		

		

	
	
		

		Total Income
		0
		0
		0
		0
		0
		0
		0
		0
		0
		0
		0
		0
		0
		0
		

		

	
	
		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

	
	
		EXPENSE CATEGORIES
		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

	
	
		Alimony
		

		

		

		

		

		

		

		

		

		

		

		

		

		0
		0
		

		

	
	
		Car Insurance
		

		

		

		

		

		

		

		

		

		

		

		

		

		0
		0
		

		

	
	
		Car Payment
		

		

		

		

		

		

		

		

		

		

		

		

		

		0
		0
		

		

	
	
		Car Repair / Licenses
		

		

		

		

		

		

		

		

		

		

		

		

		

		0
		0
		

		

	
	
		Car Replacement Fund
		

		

		

		

		

		

		

		

		

		

		

		

		

		0
		0
		

		

	
	
		Charity
		

		

		

		

		

		

		

		

		

		

		

		

		

		0
		0
		

		

	
	
		Child Care
		

		

		

		

		

		

		

		

		

		

		

		

		

		0
		0
		

		

	
	
		Cleaning
		

		

		

		

		

		

		

		

		

		

		

		

		

		0
		0
		

		

	
	
		Clothing
		

		

		

		

		

		

		

		

		

		

		

		

		

		0
		0
		

		

	
	
		Debt
		

		

		

		

		

		

		

		

		

		

		

		

		

		0
		0
		

		

	
	
		Dining
		

		

		

		

		

		

		

		

		

		

		

		

		

		0
		0
		

		

	
	
		Discretionary
		

		

		

		

		

		

		

		

		

		

		

		

		

		0
		0
		

		

	
	
		Doctor / Dentist
		

		

		

		

		

		

		

		

		

		

		

		

		

		0
		0
		

		

	
	
		Education
		

		

		

		

		

		

		

		

		

		

		

		

		

		0
		0
		

		

	
	
		Emergency Fund
		

		

		

		

		

		

		

		

		

		

		

		

		

		0
		0
		

		

	
	
		Fuel
		

		

		

		

		

		

		

		

		

		

		

		

		

		0
		0
		

		

	
	
		Fun / Entertainment
		

		

		

		

		

		

		

		

		

		

		

		

		

		0
		0
		

		

	
	
		Furniture / Appliances
		

		

		

		

		

		

		

		

		

		

		

		

		

		0
		0
		

		

	
	
		Gifts Given
		

		

		

		

		

		

		

		

		

		

		

		

		

		0
		0
		

		

	
	
		Groceries
		

		

		

		

		

		

		

		

		

		

		

		

		

		0
		0
		

		

	
	
		Health Insurance
		

		

		

		

		

		

		

		

		

		

		

		

		

		0
		0
		

		

	
	
		Home Insurance
		

		

		

		

		

		

		

		

		

		

		

		

		

		0
		0
		

		

	
	
		Home Supplies
		

		

		

		

		

		

		

		

		

		

		

		

		

		0
		0
		

		

	
	
		Interest Expense
		

		

		

		

		

		

		

		

		

		

		

		

		

		0
		0
		

		

	
	
		Life Insurance
		

		

		

		

		

		

		

		

		

		

		

		

		

		0
		0
		

		

	
	
		Medicine
		

		

		

		

		

		

		

		

		

		

		

		

		

		0
		0
		

		

	
	
		Miscellaneous
		

		

		

		

		

		

		

		

		

		

		

		

		

		0
		0
		

		

	
	
		Mortgage / Rent
		

		

		

		

		

		

		

		

		

		

		

		

		

		0
		0
		

		

	
	
		Other Savings
		

		

		

		

		

		

		

		

		

		

		

		

		

		0
		0
		

		

	
	
		Other_1
		

		

		

		

		

		

		

		

		

		

		

		

		

		0
		0
		

		

	
	
		Other_2
		

		

		

		

		

		

		

		

		

		

		

		

		

		0
		0
		

		

	
	
		Other_3
		

		

		

		

		

		

		

		

		

		

		

		

		

		0
		0
		

		

	
	
		Other_4
		

		

		

		

		

		

		

		

		

		

		

		

		

		0
		0
		

		

	
	
		Other_5
		

		

		

		

		

		

		

		

		

		

		

		

		

		0
		0
		

		

	
	
		Personal Supplies
		

		

		

		

		

		

		

		

		

		

		

		

		

		0
		0
		

		

	
	
		Retirement Fund
		

		

		

		

		

		

		

		

		

		

		

		

		

		0
		0
		

		

	
	
		Subscriptions/Dues
		

		

		

		

		

		

		

		

		

		

		

		

		

		0
		0
		

		

	
	
		Taxes
		

		

		

		

		

		

		

		

		

		

		

		

		

		0
		0
		

		

	
	
		Util. Electricity
		

		

		

		

		

		

		

		

		

		

		

		

		

		0
		0
		

		

	
	
		Util. Gas
		

		

		

		

		

		

		

		

		

		

		

		

		

		0
		0
		

		

	
	
		Util. Phone(s)
		

		

		

		

		

		

		

		

		

		

		

		

		

		0
		0
		

		

	
	
		Util. TV / Internet
		

		

		

		

		

		

		

		

		

		

		

		

		

		0
		0
		

		

	
	
		Util. Water
		

		

		

		

		

		

		

		

		

		

		

		

		

		0
		0
		

		

	
	
		

		

		

		

		

		

		

		

		

		

		

		

		

		

		0
		0
		

		

	
	
		

		

		

		

		

		

		

		

		

		

		

		

		

		

		0
		0
		

		

	
	
		

		

		

		

		

		

		

		

		

		

		

		

		

		

		0
		0
		

		

	
	
		

		

		

		

		

		

		

		

		

		

		

		

		

		

		0
		0
		

		

	
	
		

		

		

		

		

		

		

		

		

		

		

		

		

		

		0
		0
		

		

	
	
		

		

		

		

		

		

		

		

		

		

		

		

		

		

		0
		0
		

		

	
	
		

		

		

		

		

		

		

		

		

		

		

		

		

		

		0
		0
		

		

	
	
		

		Total Expenses
		0
		0
		0
		0
		0
		0
		0
		0
		0
		0
		0
		0
		0
		0
		

		

	
	
		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

	
	
		NON-BUDGET CATEGORIES
		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

	
	
		[Transfer]
		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

	
	
		[Beginning Balance]
		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

	
	
		[Carryover Balance]
		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

	



Sheet 3: Accounts

	
	
	
	
	
	
	
	
	
		 ACCOUNT LIST
		

		

		

		
 
		
		

		

	
	
		HELP
		

		

		

		

		© 2010-2019 Vertex42 LLC
		

		 See the Help worksheet for instructions.
	
	
		

		

		

		

		

		

		

		

	
	
		You can track any number of real or virtual accounts. These accounts will show up in the
		

		

		

		

		

		

		

	
	
		Accounts column in the Transactions worksheet.
		

		

		

		

		

		

		

	
	
		

		

		

		

		

		

		

		

	
	
		ACCOUNTS
		

		
		Goals:
You can enter an amount here if you want to track a savings goal or indicate the amount you want to have as reserve in a checking account.
		Goal
		
		Goal % Complete:
Tells you how close you are to your goal for each category.
		%
		Cleared
		Balance
		

		

	
	
		Checking
		

		2,000.00
		95.8%
		1,759.80
		1,916.51
		

		TIP: If you start each account name with a different letter, Excel's autocomplete
	
	
		Savings
		

		5,000.00
		50.9%
		2,345.00
		2,545.00
		

		feature will make entering the account much faster for you in the Transactions worksheet.
	
	
		CrCard1
		

		

		n/a
		-256.00
		-443.34
		

		

	
	
		CrCard2
		

		

		n/a
		0.00
		0.00
		

		

	
	
		

		

		

		n/a
		0.00
		0.00
		

		

	
	
		

		

		

		n/a
		0.00
		0.00
		

		

	
	
		

		

		

		n/a
		0.00
		0.00
		

		

	
	
		

		

		

		n/a
		0.00
		0.00
		

		

	
	
		

		

		

		n/a
		0.00
		0.00
		

		

	
	
		

		

		

		n/a
		0.00
		0.00
		

		

	
	
		

		

		

		n/a
		0.00
		0.00
		

		

	
	
		Insert more rows above this one and then copy formulas down.
		

		

		

		

		

		

		◄ To add accounts, insert new rows above this one and copy formulas down.
	
	
		

		

		

		

		Total:
		4,018.17

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Vertex42® Money Manager 2.1
INSTRUCTIONS - For Excel 2010 or Later		© 2010-2019 Vertex42 LLC
		MORE HELP >
Introduction		Excel Tips >
	The Vertex42® Money Manager can be a fairly simple money management tool. Like most
	spreadsheet applications, you should know that spreadsheets are error-prone. It is easy to
	make mistakes, accidentally delete things that should not be deleted, forget to copy formulas,
	etc. If you are comfortable using Excel, know how to identify and fix formulas when needed,
	understand how to use basic row operations (delete, copy, inserted copied rows, etc.), are
	okay with the level of risk you take on by using a spreadsheet, and follow the instructions
	and guidelines, you should find this spreadsheet very useful.

	General Tips
	- Edit cells with a gray border:	Input Cell
	- Some of the labels include cell comments (marked with little red triangles) to provide
	extra help information.	This is an example comment. Label
	- You can add your own cell comments! This is especially useful in the Budget worksheet,
	where you can create notes to explain irregular or variable expenses.
	- If you see "#####" in a cell, widen the COLUMN to display the cell contents.
	- This workbook uses a lot of conditional formatting. Look up "conditional formatting" online
	or in the help system to learn how it works.
	- You can add a limited amount of security by password protecting your workbook, but that
	can be easily bypassed by anyone with malicious intent. The security of your data is your
	responsibility.
	- Backup your file regularly to avoid losing data! Excel files DO get corrupted occasionally.

Step 1	Customize Categories
	The easiest way to get started is to use the default set of budget categories.

	• Edit budget categories in the Budget worksheet only.
	The other worksheets refer directly to the Budget worksheet.
	• Do not insert more rows in the Budget or Report worksheets. This spreadsheet allows
	a limited number of budget categories. Although it is possible to add more, you will need
	a lot more spreadsheet knowledge to make the necessary changes.
	• Unhide the hidden rows in the Budget and Report worksheets if you need more categories.
	• No Duplicate Category Names.
	Using duplicate category names will result in errors, but you may not notice the errors.
	Make sure that each category is UNIQUE.

Step 2	Define Your List of Accounts
	Edit the Accounts worksheet.
	The list in the Accounts worksheet will populate the dropdown box in the Accounts column
	of the Transactions worksheet.

	TIP: If you start each account name with a different letter, Excel's autocomplete feature
	will make entering the account much faster for you.

	Goals: The account list includes a place to list a Goal and the % column shows your progress
	towards that goal. This may be useful for listing savings fund goals or check reserve amounts.

Step 3	Define Your Yearly Budget
	Define your budget using the Budget worksheet. Edit only the cells with the gray outline.

	Learn more about budgeting on Vertex42.com:
	Budgeting Tips and Tools >
	Article: How to Budget >

	• For a Financial Year that does not start in January: Before entering your yearly budget,
	go to the Report worksheet and enter the "Year Begins" date. This will update the month
	labels in the Budget worksheet.
	• You can copy and paste the input cells within the Budget worksheet as needed. For example,
	enter an average fuel cost in January, then copy the value to other months.
	*• Use formulas to do basic calculations like "=245/6" to divide 245 by 6 or "=342" to multipy**
	34 by 2, or "=34+12+45" to add a bunch of numbers. Formulas are entered using the
	equals "=" sign.

Step 4	Record Transactions
	The Transactions worksheet lets you record transactions for multiple accounts. Think of a
	PAYMENT as money leaving the account and a DEPOSIT as money entering the account.
	Examples of different types of transactions are given below.

	IMPORTANT: You must copy and paste entire rows when adding new rows, to ensure that
	all the formatting, data validation, and formulas get copied correctly.
	THE MOST COMMON ERROR is inserting a new row and forgetting to copy formulas down.
	When you insert a blank row, some formatting is copied from the row above it automatically,
	but formulas are not copied. You can press CTRL+d after inserting a new row to quickly
	copy all formulas and formatting from the row immediately above.

	Use the screenshot below as a guide for how to enter transactions.

















	Date: To quickly enter the current date, use the keyboard shortcut CTRL+;	8/14/2022
	The list of dates to the right is used to populate the drop-down box. For other dates,	8/13/2022
	you will need to enter the date manually. For a date in the current year, you can use the	8/12/2022
	shortcut of just entering the month/day like 5/16.	8/11/2022
		8/10/2022
		8/9/2022
		8/8/2022
		8/7/2022

	Num: This column is usually used to list the check number, but you can also use it to enter
	"DEP" for deposit, "TXFR" for transfer, "EFT" for electronic funds transfer, "ACH" for
	Automated Clearing House transactions, etc.

	Category: The budget Category field is essential to the functionality of this workbook.
	The dropdown list refers to the categories in the Budget worksheet.

	If you enter a category that is not listed in the Budget worksheet, the cell is highlighted:	Cell Highlighted	: Category not found in the Categories worksheet
	The highlighting is done via conditional formatting. If you insert rows in a way that does
	not copy formatting, you'll lose this error-checking feature.

	IMPORTANT: If you have chosen a category such as "Ted's Fund" and then later remove
	"Ted's Fund" from the Budget worksheet, it will not be changed in the Transactions table
	automatically. You will need to make sure that you find all the records that have used
	"Ted's Fund" as the Category and change them to something else.

	Step 4-0: Delete the Sample Rows

	Step 4-1: Enter the beginning balance(s):
	The Beginning Balance on JANUARY 1st for each account should be the first lines in the
	register. If an account has a Negative balance (like a Credit Card), enter the balance as a
	Positive value in the PAYMENT column. If an account has a Positive balance, enter the balance
	as a Positive value in the DEPOSIT column. Use the Account Balance column to compare to
	the balance shown on your bank or credit card statements.

	Step 4-2: Add New Transactions:
	You will probably find that the fastest way to add new transactions is copy and paste similar
	previous transactions. You can select one or more rows, copy them, and then paste them
	below the last transaction. Then, you just need to edit the cells that need to be changed.

	TIP: Always leave the last row in the table BLANK so that you can easily add new rows. To
	add new rows, select the last row of the table (row 57 in the image below) and drag the fill
	handle down to copy the row down to create as many new rows as you need.






	Recording a SPLIT Transaction
	If a single transaction needs to be allocated to multiple budget categories, you need to create
	a SPLIT transaction. You can do this by splitting the transaction into multiple transactions -
	one for each category. You can use the MEMO field to indicate that the transaction is a "Split".

	ACCOUNT DATE NUM PAYEE MEMO CATEGORY PAYMENT
	Checking 1/1/10 2032 Target Split Clothing 23.10
	Checking 1/1/10 2032 Target Split Groceries 45.15
	Checking 1/1/10 2032 Target Split Supplies 25.04

	TIP: If you want to verify the total amount of the split transaction, you can do a quick
	calculation off to the side of the table using an Excel formula, like "=SUM(H13:H15)"

	Recording a [Transfer] Between Spending Accounts
	Record a transfer by listing two transactions (one PAYMENT, one DEPOSIT) to offset each other.
	Choose "[Transfer]" as the Category for both transactions. For example, a $250 credit card
	payment would be recorded as a transfer FROM your checking TO your credit card account:

	ACCOUNT DATE NUM PAYEE CATEGORY PAYMENT DEPOSIT
	CreditCard 1/1/10 TXFR [From Checking] [Transfer] 150.00
	Checking 1/1/10 TXFR [To CreditCard] [Transfer] 150.00

	NOTE: The above example assumes that the "payment" to your Credit Card is to pay off the
	charges that you have already recorded earlier in the Transaction History table for the
	CreditCard account. If you are NOT recording individual CreditCard transactions using the
	Transactions worksheet, or part of the $150.00 was to pay down an outstanding debt, then a
	credit card payment would look like one of the following, where "Credit Card #1" is a category
	under Obligations.

	Example 1: Not using Credit Card #1 any more, but still owe money on it.
	ACCOUNT DATE NUM PAYEE CATEGORY PAYMENT
	Checking 1/1/10 Credit Card Credit Card #1 150.00

	Example 2: A portion of a credit card payment used to pay down $25.00 of outstanding debt.
	ACCOUNT DATE NUM PAYEE MEMO CATEGORY PAYMENT DEPOSIT
	CreditCard 1/1/10 TXFR [From Checking] [Transfer] 150.00
	Checking 1/1/10 TXFR [To CreditCard] Split [Transfer] 125.00
	Checking 1/1/10 TXFR [To CreditCard] Split Credit Card #1 25.00

	Recording a [Transfer] To SAVINGS
	When budgeting, you treat a transfer to Savings as an expense. You'll notice in the Budget
	worksheet that there are multiple savings goals listed as sub-categories under the main
	"To Savings" category. Instead of just throwing money into Savings, you should allocate the
	money to specific savings goals based on percentages. For example, 50% to your Emergency
	Fund, 25% to Retirement, etc. You do this by recording the transfer as a SPLIT transaction:
	In the example below, the CATEGORY for the Savings account transaction is "[Transfer]"
	while the CATEGORY for the Checking account transaction(s) are budget sub-categories.

	ACCOUNT DATE NUM PAYEE CATEGORY PAYMENT DEPOSIT
	Savings 1/1/10 TXFR [From Checking] [Transfer] 200.00
	Checking 1/1/10 TXFR [To Savings] Emergency Fund 100.00
	Checking 1/1/10 TXFR [To Savings] Retirement 50.00
	Checking 1/1/10 TXFR [To Savings] College Fund 50.00

	Recording a Return or Refund
	A very common approach for recording returns or refunds is to record them as a negative
	expense. As an example, let's say you purchased a blender from a department store and
	allocated the payment to your "Appliances" category. After returning the blender, the store
	credits your card. Instead of entering the credit as a deposit, enter the amount as a negative
	payment as shown below. Doing this will credit the correct budget category instead of
	treating the return as income.

	Original Transaction:
	ACCOUNT DATE NUM PAYEE CATEGORY PAYMENT DEPOSIT
	CreditCard 1/1/10 The Big Store Appliances 50.00

	Recording the Return:
	ACCOUNT DATE NUM PAYEE CATEGORY PAYMENT DEPOSIT
	CreditCard 1/5/10 The Big Store Appliances -50.00

	Budgeting for Known Future Expenses (e.g. car, holiday, vacation, etc.)
	For large payments that are made once every few months or once a year, it is common to
	estimate a monthly budget amount and transfer the monthly amount into a temporary
	savings account so that you have enough money available when you need to pay the bill.
	The transfers are recorded as expenses at the time the money is transferred as explained
	above in the section "Recording a [Transfer] to SAVINGS."

	If you are recording those transfers to savings each month as an expense, then what do
	you do when it comes time to pay the bill? You don't want to record the expense twice.

	If you can pay directly from your Savings account:
	You have already recorded the payments as expenses when you transferred the money to
	Savings, so leave the Category blank when recording the payment. The payment will not
	show up in your budget report a second time (because the Category column is blank).

	ACCOUNT DATE NUM PAYEE CATEGORY PAYMENT DEPOSIT
	Savings 6/1/14 chk ABC Insurance 198.00

	If you can't pay directly from your Savings account:
	First transfer the amount saved from Savings to Checking, recording the transfer as a
	credit to the expense category. Then, record the payment from Checking like normal.

	1. Record the Transfer from Savings to Checking as a Credit to the Expense Category
	ACCOUNT DATE NUM PAYEE CATEGORY PAYMENT DEPOSIT
	Savings 6/1/14 TXFR [To Checking] [Transfer] 200.00
	Checking 6/1/14 TXFR [From Savings] Insurance 200.00

	2. Record the Payment from Checking:
	ACCOUNT DATE NUM PAYEE CATEGORY PAYMENT DEPOSIT
	Checking 6/1/14 1023 ABC Insurance Insurance 198.00

	In the above example, the actual payment of 198.00 was lower than the previously budgeted
	total expense of 200.00, so you could end up seeing a value of -2.00 in the Actual column
	of the report worksheet. This is similar to what you might see if you received a refund or
	return for something you paid in a previous month.

	Budgeting for Known Future Expenses - Without Transfers Between Accounts
	To allocate money to a savings or expense fund without transferring the money to a different
	account, you will need to add a pair of offset transactions for each allocation. The first entry
	includes the budget category and the second entry does not. The payment and deposit amounts
	offset each other, so the account balance does not change. When you make the real payment,
	you leave the Category blank. The following shows what this might look like for a quarterly
	health insurance payment, with monthly budget allocations.
	ACCOUNT DATE NUM PAYEE CATEGORY PAYMENT DEPOSIT
	Checking 1/1/10 [Allocation] Health Insurance 200.00
	Checking 1/1/10 [Allocation] 200.00
	Checking 2/1/10 [Allocation] Health Insurance 200.00
	Checking 2/1/10 [Allocation] 200.00
	Checking 3/1/10 [Allocation] Health Insurance 200.00
	Checking 3/1/10 [Allocation] 200.00
	Checking 3/15/10 ABC Insurance 600.00

	Tracking the Balance of Savings and Expense Funds
	If you choose to keep allocated funds within your spending account, you may want to keep
	track of how much in your spending account is free to be used for other purposes and how
	much has been allocated to future expenses. There are a couple methods for doing that:

	Method 1: Define a Virtual Sub-Account in the Accounts worksheet
	Using this method, you record entries in the Transactions worksheet just as you would if you
	were transferring real money between accounts. Your bank statement will not show these
	transactions because you are only listing them in your own spreadsheet. When you reconcile
	with your bank statements, remember to add the balances for the sub-accounts to the balance
	of the main account.

	Method 2: Use a Separate Worksheet to Track Savings and Expense Funds
	You can use the Goals worksheet to track any fund balance that you want to. You will need to
	update the Goals worksheet in addition to recording the allocations in the Transactions
	worksheet. The Goals worksheet is only for tracking the balance and is not linked to your
	other budget worksheets.

	Step 4-3: Record "Cleared" Transactions.
	When you see that charges have been processed or "cleared" by your bank, you should
	enter a "c" in the reconcile (R) column for that transaction.

	The Cleared Balance in the transaction history table shows the Account balance for the
	transactions marked "R" for reconciled or "c" for cleared. This allows you to compare the
	Cleared Balance with the current balance shown on your bank statements.

	The Account Balance reflects your actual or effective balance and is the one you should be
	looking at to stay on budget. The Cleared Balance is for comparing to your bank and credit
	card statements. For example, when you write a check to a friend, it won't show up in your
	bank account until they cash it. You should record the transaction immediately, to help you
	stay on budget, but until the check shows up on your bank statement, your Cleared Balance
	will be different from the Account Balance (until you enter a "c" or "R" in the reconcile column).

	Step 4-4: Reconcile Your Accounts
	You should reconcile your accounts at least one a month. Reconciling is also commonly known
	as "balancing your checkbook".
	A. Get your bank and credit card statements
	B. Review your statements for errors and fraudulent charges
	C. Your statements may include ATM fees, bank fees, or other transactions that you forget
	to include in the Transactions worksheet. Add them.
	D. Verify that the Cleared Balance (as of the Ending Statement Date) in the Transactions
	worksheet matches the Statement Balance.
	E. Enter an "R" in the reconcile (R) column for every transaction that shows up on your
	bank statement.

	TIP: If you are familiar with using Excel lists or tables, you can use autofiltering to filter the
	transaction history table to show a single account at a time.

	Step 4-5: Check Formulas
	If you do any type of customization, you should check that formulas in the spreadsheet are
	still referring to the correct cells.

Step 5	Track Your Progress
	A very important part of good money management is keeping track of how your current
	spending compares to your budget. You might check your budget status on a weekly or even
	daily basis, but you should at least manage your money on a monthly basis.

	Using the Report Worksheet
	Use the Report worksheet to compare your budget to your actual spending throughout
	the month. Change the month by entering the month number (1 for Jan., 2 for Feb., etc.).

	The Report pulls the budget info from the Budget worksheet and the actual spending from
	the Transactions worksheet, so you can view the report at any time during the month and
	see how much you have left (or how much you have overspent) in each category.

	IMPORTANT: If the Report worksheet does not appear to be pulling information from the
	Transactions worksheet, please see Step 4-5 above (Check Formulas).

	Using the YearlyReport Worksheet
	The YearlyReport worksheet is very similar to the Budget worksheet except that it calculates
	amounts from the Transactions worksheet to show you an Income and Expense report.

	If you customize budget categories, you will need to make sure to edit the YearlyReport
	worksheet so that all budget categories match.

	Using the Goals Worksheet
	If you want to track separate short-term and long-term savings goals, you can use the Goals
	worksheet. It isn't connected to any of the other worksheets in this workbook.

	Worksheet Protection
	Some worksheets are protected to prevent accidental editing of cells and rows that are not
	meant to be edited. If you want to attempt to customize the spreadsheet, you can turn off
	worksheet protection via Review > Unprotect Sheet.

YEARLY BUDGET
HELP															© 2010-2019 Vertex42 LLC	See the Help worksheet for instructions.

	Starting Balance: The starting balance is the amount you have in your spending accounts minus the balance(s) you owe in your credit accounts. The starting balance gives the Projected End Balance something to start with. Starting Balance	0											[42]	Total	Average
	Total Income	0	0	0	0	0	0	0	0	0	0	0	0	0	0
	Total Expenses	0	0	0	0	0	0	0	0	0	0	0	0	0	0
	NET (Income - Expenses)	0	0	0	0	0	0	0	0	0	0	0	0	0	0
	Projected End Balance: This is calculated by adding the NET to the previous End Balance. You should try to maintain a cushion in your spending accounts. If your Projected End Balance drops close to or below zero, you should adjust your budget and plan a way to stay ahead. Projected End Balance	0	0	0	0	0	0	0	0	0	0	0	0

		Jan	Feb	Mar	Apr	May	Jun	Jul	Aug	Sep	Oct	Nov	Dec	Total	Average	Note: The start month is based on "Year Beginning" in the Report worksheet

INCOME CATEGORIES																IMPORTANT:
Dividends														0	0	Do not insert or delete rows. If you need to add more categories,
Financial Aid														0	0	consider using the original version of the money management
Gifts Received														0	0	template.
Interest Income														0	0
Other Income														0	0
Refunds/Reimbursements														0	0
Rental Income														0	0
Wages & Tips														0	0
														0	0
														0	0
	Total Income	0	0	0	0	0	0	0	0	0	0	0	0	0	0

EXPENSE CATEGORIES
Alimony														0	0
Car Insurance														0	0
Car Payment														0	0
Car Repair / Licenses														0	0
Car Replacement Fund														0	0
Charity														0	0
Child Care														0	0
Cleaning														0	0
Clothing														0	0
Debt														0	0
Dining														0	0
Discretionary														0	0
Doctor / Dentist														0	0
Education														0	0
Emergency Fund														0	0
Fuel														0	0
Fun / Entertainment														0	0
Furniture / Appliances														0	0
Gifts Given														0	0
Groceries														0	0
Health Insurance														0	0
Home Insurance														0	0
Home Supplies														0	0
Interest Expense														0	0
Life Insurance														0	0
Medicine														0	0
Miscellaneous														0	0
Mortgage / Rent														0	0
Other Savings														0	0
Other_1														0	0
Other_2														0	0
Other_3														0	0
Other_4														0	0
Other_5														0	0
Personal Supplies														0	0
Retirement Fund														0	0
Subscriptions/Dues														0	0
Taxes														0	0
Util. Electricity														0	0
Util. Gas														0	0
Util. Phone(s)														0	0
Util. TV / Internet														0	0
Util. Water														0	0
														0	0
														0	0
														0	0
														0	0
														0	0
														0	0
														0	0
	Total Expenses	0	0	0	0	0	0	0	0	0	0	0	0	0	0

NON-BUDGET CATEGORIES
[Transfer]
[Beginning Balance]
[Carryover Balance]

ACCOUNT LIST
HELP				© 2010-2019 Vertex42 LLC	See the Help worksheet for instructions.

You can track any number of real or virtual accounts. These accounts will show up in the
Accounts column in the Transactions worksheet.

ACCOUNTS	Goals: You can enter an amount here if you want to track a savings goal or indicate the amount you want to have as reserve in a checking account. Goal	Goal % Complete: Tells you how close you are to your goal for each category. %	Cleared	Balance
Checking	2,000.00	95.8%	1,759.80	1,916.51	TIP: If you start each account name with a different letter, Excel's autocomplete
Savings	5,000.00	50.9%	2,345.00	2,545.00	feature will make entering the account much faster for you in the Transactions worksheet.
CrCard1		n/a	-256.00	-443.34
CrCard2		n/a	0.00	0.00
		n/a	0.00	0.00
		n/a	0.00	0.00
		n/a	0.00	0.00
		n/a	0.00	0.00
		n/a	0.00	0.00
		n/a	0.00	0.00
		n/a	0.00	0.00
Insert more rows above this one and then copy formulas down.					◄ To add accounts, insert new rows above this one and copy formulas down.
			Total:	4,018.17

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