What is a Meeting?
       Company meetings are governed by the internal governance rules and the 
       Corporations Act.
       Aim is to give members the opportunity to participate in the company on 
       specific matters at specific times, without interfering in day-to-day operations.
       Meetings must consist of more than one person at the one place. Exceptions:
        •  One person companies
        •  Technology feed meetings
        •  For proprietary companies , a vote can be signed on without a meeting
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                   Types of Meeting
    1. Annual General meeting – Held between company and shareholders
         • Annual Financial Reports
         • Election of Directors
         • Appointment of auditor and fixing of the auditors remuneration.
         • Provides an opportunity for members to raise questions
    A public company director can be removed at an annual general meeting 
    despite anything in the constitution, S203D.
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                                Types of Meeting
       2. Extraordinary General meetings - convened outside the AGM to deal with 
                                                 urgent business matters.
       a) Directors can convene a meeting notwithstanding anything in the constitution.
       b) Members can requisition a meeting as long as they:
             •  Hold at least 5% of the votes to be cast
             •  Number at least 100 and are entitled to vote.
       c) Courts may make an order to convene a meeting or directors or members can 
       apply to a court to order a meeting.
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                    Meeting Procedures
     Agenda:
      • Generally determined by the person convening the meeting, however 
        members holding at least 5% of the votes to be cast, or that number at 
        least 1000 and are entitled to vote, may propose resolutions.
     Notice:
      • Members must be given adequate notice of what is to be considered at 
        the meeting. Written notice must be given to each member and auditor at 
        least 21 days in advance.
      • A shorter period of notice is possible if all members agree.
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                            Meeting Procedures
       Content:
       Sufficient information must be given in a notice to allow members to determine 
       if they need to attend. Notice must include:
        •  Date and time of the meeting
        •  General nature of the meetings business
        •  The intention of special resolutions considered, if any
        •  Details of the right to appo9int a proxy, if any.
       Notice should be served in any method provided for in the internal governance 
       rules or under S249J. Acceptable methods include mail, fax or electronically.
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