Title:              Department:         Section:            Number: 
                                                           Offer Letters       HR                  Employment          HR-EMP 7 
                                                 
                                           STANDARD OPERATING PROCEDURES 
                   Effective Date: 
                   7/10/15 
                    
                   PURPOSE: 
                   The purpose of this policy is to ensure consistency in the documentation and communication of 
                   employment offers for exempt (i.e. management) positions. 
                    
                   PROCEDURES: 
                       1.  Employment Offer Letters  will  be  issued  to  all  candidates  being  hired,  transferred  or 
                            promoted  into  exempt  (management)  positions.    The  property  Human  Resources 
                            Representative or General Manager will prepare all Offer Letters.  This policy applies to 
                            new  hires,  as  well  as  current  employees  of  Prism  Hotels  &  Resorts  who  are  being 
                            transferred or promoted into management positions. 
                             
                       2.  The VP of Operations should approve all exempt (management) offers before offers of 
                            employment are extended.   
                    
                       3.  Employment  Offer  Letters  are  encouraged  for  non-exempt  (hourly)  positions  but  not 
                            required. 
                             
                       4.  Sample offer letter templates are available as part of the Offer Letters SOP. 
                    
                       5.  Offer  Letters  will  be  mailed  to  candidates’  homes  and  a  copied  maintained  with  the 
                            employment application.  Candidates are required to sign their Letter as acceptance of the 
                            offer.  Failure to sign the Letter may nullify the offer. 
                    
                       6.  Signed Offer Letters will be retained by the property in the manager’s personnel file. 
                    
                    
                    
                    
                    
                    
                    
                    
                    
                    
                    
                    
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