Terms of Reference 
                                                         Long-term Position 
                      
                                                          Senior HR Officer  
                                                                   
                      
                      National Remuneration Framework:            Discipline Group A, Job Level 3  
                                                                  (local NRF role) 
                      Work Location:                              Prospera  office  in  Jakarta.  Remote  work  during 
                                                                  pandemic. 
                      Reports to:                                 HR & Talent Acquisition (HRTA) Specialist 
                      Duration of inputs:                         From June 2021 – June 2022. Full-time position, 12 
                                                                  months with possibility of extension.  
                      Budget source:                              MST Costs 
                      
                                                    Summary of Expertise Require 
                     Responsible for coordination of human resource activities in the areas of recruitment, remuneration 
                     and  benefits  administration,  learning  and  development,  performance  management,  employee 
                     relations, employee data management and local HR policy formulation and implementation. 
                      
                     Background 
                     Since its commencement in 2018, Prospera has expanded its portfolio of work and people. The work 
                     has expanded tremendously since the starting of pandemic and WFH in April 2020. Currently, the 
                     existing full-time staff complement (national and international) is approx.  100 plus 40+ short-term 
                     advisers (independent consultants).  Additionally, Prospera is now starting up a new component 
                     ‘Katalis’.  This means additional resources are needed within the HR team to manage and oversee the 
                     expanding scope of work.  This new role will support the HR &Talent Acquisition (HRTA) specialist with 
                     key recruiting and HR duties.  
                      
                     Scope of Services 
                     The key roles and responsibilities of the position are as follows: 
                           Manage and undertake the main functions of recruitment and selection activities including 
                            recruiting, interviewing both national and international staff. 
                           Support the HRTA Specialist in their role as it relates to sourcing and attracting talent.  
                           Onboard the new hires and offboarding the exiting staff. This includes providing ideas on how 
                            to better apply the onboarding and offboarding process.  
                           Managing  staff  contracts  and  database.  Ensuring  all  contractual  services  (staffing, 
                            consultancies) are in compliance with Indonesia labour law, DFAT and Cardno regulations and 
                            Prospera Operations Manual. Ensuring the contractual renewal/amendment to both staff and 
                            consultants is made in due course.  
                           Support the HRTA Specialist to plan, coordinate and administer Prospera’s remuneration, as 
                            well as assist in the administration of local competitive market information and 
                            implementation of rewards programs. 
                     Prospera is supported by the Australian Government and implemented by Cardno               
                          
                          
                          
                                 Administer benefits, such as BPJS, ensuring all staff members are enrolled in due course, 
                                  update the salary and those that exiting are removed from the E-dabu system. Communicate 
                                  with staff on change of benefits and BPJS.   
                                 Provide support to HR & Talent Acquisition Specialist for implementation and coordination 
                                  for performance management process.  
                                 Provide consultation on staff disciplinary process in order to ensure compliance with local 
                                  labour laws and Prospera’s Operations Manual. 
                                 Provide consultation to staff on the Prospera grievance/complaints handling process, ensuring 
                                  issues are managed within Prospera Operations Manual and Cardno’s policy and local labour 
                                  regulations.   
                                 Responsible to build staff capacity through administration and management of training and 
                                  development programs. This includes arranging the wellness trainings.  
                                 Responsible for the proper documentation of all HR processes (recruitment and onboarding, 
                                  staff development, offboarding, grievance, and others as may require). Produce HR data and 
                                  metrics for internal and external use as well as update the Prospera database on all HR issues. 
                                  Ensure all relevant staff and consultants’ data are updated.  
                                 Initiate and provide inputs and innovative ideas to the HR & Talent Acquisition Specialist 
                                  whenever relevant.  
                                 Undertake other reasonable duties as required. 
                          
                         Selection Criteria – Qualifications and Experience 
                         The candidate must possess strong qualifications and experience, including: 
                                 A minimum of 10 year’s-of experience with end-to-end practice-based human resources, 
                                  preferably having experience in a multi-cultural environment. 
                                 Experience in the following areas: HR database management and spreadsheet software; and 
                                  producing reports and metrics; data input, and analysis. 
                                 Experience responding to HR related questions, problems and data information requests 
                                  from employees/management. 
                                 Experience working on donor funded aid programs in Indonesia 
                                 Demonstrated good understanding of Indonesia manpower legislation and the new omnibus 
                                  laws. 
                                 Demonstrated high-level interpersonal and cross-cultural skills including the ability to build 
                                  collaborative relationships internally and externally with sensitivity to cultural, ethnic, social 
                                  and political issues. 
                          
                         Overview of Work Unit 
                         The SHRO will be part of the MST and be based at the MST office. The MST supports all operational 
                         management procedures for PROSPERA. This includes, but is not limited to, functions which includes 
                         financial management and reporting, contract and project management, procurement and human 
                         resources, events management and logistics, personnel support services, and office administration. 
                         Prospera is supported by the Australian Government and implemented by Cardno                                    
                          
                           
                         Relationship Management 
                         The position will work closely with the HR team, MST team, all other Prospera engagement areas and 
                         Katalis team and Cardno. 
                          
                         Overview of PROSPERA 
                         PROSPERA is a partnership facility between the Government of Australia (through Department of 
                         Foreign Affairs and Trade) and the Government of Indonesia. It aims to foster strong, sustainable, and 
                         inclusive economic growth in Indonesia. Commencing from 1 March 2018, PROSPERA is a planned five-
                         year investment.  
                          
                         Prospera aims to achieve three outcomes:  
                              •       Expanding markets, creating jobs – this includes effective regulation for private sector 
                                      growth; improving prospects for trade and investment and; safe and efficient transport to 
                                      move people and goods. 
                              •       Safeguarding economic and financial stability – this includes macro and financial stability; 
                                      effective supervision and regulation of the financial sector; and strengthened financial 
                                      market integrity. 
                              •       Improving public finances and government performance – this includes more effective tax 
                                      administration and policy as well as sound public spending and budget systems. 
                                       
                         The following standard requirements apply for all PROSPERA team members: 
                          
                           Confidentiality                                        Conflict of Interest 
                           Due  to  the  sensitivity  of  much  of  the  The  team  member  will  use  her/his  best 
                           information the position will encounter, there is  endeavours to ensure that a situation does not 
                           an  obligation,  pursuant  to  the  contract  of  arise which may result in a conflict of interest. 
                           engagement to maintain full confidentiality of  Where  a  conflict  of  interest  or  a  potential 
                           information  and  to  not  disclose  this  to  third   conflict of interest arises in the performance of 
                           parties without the express written approval of  the obligations under this Terms of Reference, 
                           PROSPERA.  In  some  cases,  a  separate  the team member must immediately notify the 
                           confidentiality  agreement  may  be  required  Chief of Operations 
                           authorising the review of sensitive material. 
                           Knowledge and Performance                              Diversity and Inclusion 
                           The  team  member  will  support  PROSPERA’s  PROSPERA  recognises  the  importance  of 
                           Knowledge  and  Performance  team  through  embracing  workplace  diversity,  specifically 
                           reporting  and  communication  products  for  valuing the unique qualities, attributes, skills, 
                           knowledge capture and learning purposes. The  and  experience  all  employees  bring  to  the 
                           team member will also support monitoring and  workplace.               PROSPERA  is  committed  to 
                           evaluation through the supply of high quality  supporting a positive work environment based 
                           data, participation in data collection methods  on respect. These values should be reflected in 
                           and case studies that may arise from the inputs.  the  function  and  behaviour  of  all  team 
                                                                                  members. 
                           Code of Conduct                                        Policy Compliance 
                           The team member is to conduct themselves in a  The team member will work within Department 
                           manner consistent with the Public Service Act  of  Foreign  Affairs  and  Trade  policy  and 
                         Prospera is supported by the Australian Government and implemented by Cardno                                     
                       
                        1999  (Cth),  (including  the  Australian  Public  PROSPERA   guidelines   on    gender,   child 
                        Service Values and Employment Principles, and  protection, poverty, the environment, human 
                        Code  of  Conduct)  and  the  employer’s  rights, and governance 
                        professional standards.                           
                       
                       
                      Prospera is supported by the Australian Government and implemented by Cardno