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SIHFW: ISO 001: 208 certified Institution
HR Manual
Human Resource Policy Manual
State Institute of Health & Family
Welfare Jaipur
(An ISO 9001:2008 certified Institution)
Jhalana Institutional area, Jaipur-302004
Ph: 0141- 2701938, 2706496, 2706534
e-mail: sihfwraj@yahoo.co.in
Website: www.sihfwrajasthan.com
This manual is the property of State Institute of Health & Family Welfare, Jaipur
and is a controlled document. It may not be reproduced, either in part or full,
without prior written permission of the Director.
SIHFW: an ISO 9001:2008 certified Institution
HR Manual
State Institute of Health and Family Welfare
HR Manual
S.No. Contents Page No.
1 Message from Director 3
2 About the manual 4
3 Background 4
4 Vision, Mission, Goal 5
5 Organization Structure 6
6 Human Resource Policy 7
7 Recruitment 7
· Manpower planning
· The recruitment process
· Joining Formalities
· Job Profiles
· Hierarchy & Reporting System
8 Administrative Procedures 11
· Personal Records
· Working Hours & Days
· Attendance
· Holidays & Leave
· Office Management
· Salary Disbursement
9 Performance Management 16
· Periodicity
· Process
10 Training & Development 17
11 Travel Rules 19
· Sanctioned Modes of Travel for SIHFW Staff
12 Separation 23
· Exit Process
13 Grievance Procedure 24
14 Discipline/ Code of Conduct 25
15 HR Initiatives / Employee Engagement and 29
Development Activities
16 Suggestion Scheme 29
17 Feedback 30
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SIHFW: an ISO 9001:2008 certified Institution
HR Manual
Message from Director
We believe, “People” are most valued resource of the institute.
Their interests and welfare is the prime concern. We strive to explore their best
by creating opportunities for growth and development while maintaining discipline
and demeanor in consonance to the culture and values of the institution.
In the process, a set of parameters addressing to all dimensions have been created
which shall be automatically revised as the quality threshold shall be raised higher
each time.
Welcome to the SHIFW family
Director
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SIHFW: an ISO 9001:2008 certified Institution
HR Manual
About The Manual
The Human Resource Policy and Procedure Manual has been developed to guide the actions
and govern the rights of employees at State Institute of Health and Family Welfare, Jaipur. The
Manual contains policies approved by the Governing Body and Executive Council of the
Institute.
The Manual is for use within the Institute and the information is believed to be reliable and
current at the time of publication.
Approval of this Manual and subsequent amendments will be by:
· Governing Body and Executive Council for statements of policy;
· Director and Registrar for statements of procedures.
Background
State Institute of Health & Family Welfare, (SIHFW) Rajasthan, is an apex level autonomous
training and research organization in the Health Sector of the state. Established on April 1995 as
a Registered Society (Registration No-25/Jaipur/1995-96)
Governance
Governing board chaired by the Hon’ble Minister of Health and Family Welfare. The members to
the Board includes:-
1 Chief Secretary ,GoR
2 Finance Secretary
3 Principal Health Secretary
4 Secretary (FW)
5 Directors of Medical, Health & Family Welfare
6 Director, RIPA
7 Principal, SMS Medical College
8 Director, Indian Institute of Health Management Research (IIHMR).
The Director, SIHFW is the Member Secretary. Besides, three renowned and prominent trainers/
consultants/ social workers in the field of Health and Family Welfare are nominated by the State
Government.
Executive Council chaired by the Principal Secretary, Medical Health Govt. of Rajasthan. All the
Directors of Medical Health and FW department are the members of the Executive. Dy. Secretary
(Finance-Expenditure), GOR, renowned academician and a faculty member is also member of
executive council.
The Director of the institute executes training and operational research work. Registrar of the
institute facilitates the day-to-day administration of the institute.
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