Planning for effective meetings
    • Planning
       What do you want from the meeting?
       What do you need to achieve?
    • Notifying people
       Who is invited? 
       Set a date and time
    •  Preparation
       Make an agenda
       Decide what needs to be decided, what needs to be discussed, what 
         needs to be advise
       Allow time for each agenda item
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             Effective meetings (continued)
   • Meeting processes
       Controlling the meeting
       Understanding roles
   • Keeping a record
       Keeping notes from the meeting
       What to do with action items (decisions)
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                           Roles
   • Chairperson/convenor
       Prepares and runs the meeting
       Ensures the meeting stays on track and on 
        time
   • Secretary/recorder
       Keeps notes (minutes) during the meeting and 
        writes them up after the meeting
   • Meeting participants
       Have a say, stay involved, listen to each other
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                              Quorum
    •A quorum is the number of people required to be present at 
    a meeting before a valid decision can be made
    •A quorum is achieved at a school council meeting  if not less 
    than one half of the members of the school council currently 
    holding office are present and a majority of the members 
    present are not DET employees
    •A parent member who is also a DET employee is counted 
    as a DET representative for quorum purposes
    •In the event of a tied vote, the presiding member has a 
    second or a casting vote.
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                     Members’ responsibilities
    •
     Be on time or send an apology if you are unable to attend
    •
     Listen without interrupting
    •
     Listen to understand
    •
     Think before you speak
    •
     Don’t speak for the sake of it
    •
     Be fair in your criticism
    •
     Make sure you understand what’s been decided
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