Situational	
  Writing	
                                                                                                                            Formats 
                           	
  
                           	
  
                           1.1	
         Informal	
  letter	
  
                           	
  
                           •      It	
  is	
  a	
  letter	
  that	
  we	
  write	
  to	
  someone	
  we	
  know,	
  or	
  someone	
  we	
  want	
  to	
  get	
  to	
  know.	
  Usually,	
  it	
  
                                  is	
  written	
  to	
  a	
  friend	
  or	
  relative.	
  
                           •      Language	
  features:	
  informal	
  and	
  friendly	
  tone.	
  
                           	
  
                           Examples	
  
                           	
  
                             Who?	
                                                Appropriate	
  tone	
  
                             To	
   a	
   grandfather	
   who	
   lives	
          I	
   am	
   extremely	
   happy	
   that	
   I	
   have	
   been	
   given	
   a	
   chance	
   to	
   go	
   to	
  
                             overseas	
                                            Amsterdam	
  on	
  a	
  student	
  exchange	
  programme!	
  
                             To	
  a	
  close	
  friend	
                          I	
   am	
   totally	
  elated	
  that	
  I	
  have	
  been	
  selected	
  to	
  go	
  to	
  Amsterdam	
  
                                                                                   on	
  a	
  student	
  exchange	
  programme!	
  I	
  can’t	
  wait	
  to	
  start	
  shopping	
  
                                                                                   for	
  winter	
  clothing!	
  
                           	
  
                           a.	
          Format	
  –	
  letter	
  	
  
                           	
  
                                 Blk	
  156	
  Sunshine	
  Road	
  	
                                                                    Sender’s	
  address	
  
                                 #17-­‐06	
                                                                                              	
  
                                 Singapore	
  230156	
                                                                                   	
  
                                 	
                                                                                                      	
  
                                 8	
  April	
  2015	
                                                                                    Date	
  
                                 	
                                                                                                      	
  
                                 Dear	
  Grandpa	
  Jim	
                                                                                Salutation/	
  Opening	
  greeting	
  
                                 	
                                                                                                      	
  
                                 I	
  haven’t	
  heard	
  from	
  you	
  for	
  a	
  while,	
  I	
  hope	
  you	
  are	
  feeling	
      Introduction	
  
                                 well.	
   I	
   guess	
   my	
   younger	
   cousins	
  have	
  been	
  keeping	
  you	
                	
  
                                 very	
  busy	
  and	
  that’s	
  why	
  you	
  haven’t	
  written,	
  emailed	
  or	
                   	
  
                                 called.	
                                                                                               	
  
                                 	
                                                                                                      	
  
                                 Content	
  content	
  content	
                                                                         Body	
  
                                 	
                                                                                                      	
  
                                 	
                                                                                                      	
  
                                 Content	
  content	
  content	
                                                                         Body	
  
                                 	
                                                                                                      	
  
                                 	
                                                                                                      	
  
                                 Content	
  content	
  content	
                                                                         Body	
  
                                 	
                                                                                                      	
  
                                 	
                                                                                                      	
  
                                 Please	
  write	
  soon	
  –	
  we	
  miss	
  hearing	
  from	
  you.	
  When	
  will	
                 Closure	
  
                                 you	
  be	
  visiting	
  us	
  in	
  Singapore?	
  Not	
  too	
  long	
  from	
  now	
  I	
             	
  
                                 hope!	
  Mum	
  sends	
  her	
  love	
  too.	
  Take	
  care	
  of	
  yourself!	
                       	
  
                                 	
                                                                                                      	
  
                                 Love,	
  Grace	
                                                                                        Sign	
  –	
  off	
  name	
  or	
  nickname	
  
                                 	
  
                           	
  
                           *	
  	
  	
  Each	
  writing	
  should	
  have	
  a	
  minimum	
  of	
  FIVE	
  paragraphs.	
  
                           	
  
                           	
  
                           	
  
                           263	
  Tanjong	
  Katong	
  Rd	
  #01-­‐07,	
  Tel:	
  6702	
  0118	
  
                                   	
  
                                   b.	
              Format	
  –	
  email	
  
                                   	
  
                                           To:	
  gracechua@gmail.com	
                                                                                                         Technical	
  detail	
  
                                           	
                                                                                                                                   	
  
                                           Subject:	
  My	
  first	
  week	
  of	
  Secondary	
  Three	
                                                                        Introduction	
  to	
  subject	
  	
  
                                           	
                                                                                                                                   	
  
                                           Dear	
  Grandpa	
  Jim	
                                                                                                             Greeting	
  
                                           	
                                                                                                                                   	
  
                                           I	
  haven’t	
  heard	
  from	
  you	
  for	
  a	
  while,	
  I	
  hope	
  you	
  are	
  feeling	
                                   Introduction	
  
                                           well.	
   I	
   guess	
   my	
   younger	
   cousins	
  have	
  been	
  keeping	
  you	
                                             	
  
                                           very	
  busy	
  and	
  that’s	
  why	
  you	
  haven’t	
  written,	
  emailed	
  or	
                                                	
  
                                           called.	
                                                                                                                            	
  
                                           	
                                                                                                                                   	
  
                                           Content	
  content	
  content	
                                                                                                      Body	
  
                                           	
                                                                                                                                   	
  
                                           	
                                                                                                                                   	
  
                                           Content	
  content	
  content	
                                                                                                      Body	
  
                                           	
                                                                                                                                   	
  
                                           	
                                                                                                                                   	
  
                                           Content	
  content	
  content	
                                                                                                      Body	
  
                                           	
                                                                                                                                   	
  
                                           	
                                                                                                                                   	
  
                                           Please	
  write	
  soon	
  –	
  we	
  miss	
  hearing	
  from	
  you.	
  When	
  will	
                                              Closure	
  
                                           you	
  be	
  visiting	
  us	
  in	
  Singapore?	
  Not	
  too	
  long	
  from	
  now	
  I	
                                          	
  
                                           hope!	
  Mum	
  sends	
  her	
  love	
  too.	
  Take	
  care	
  of	
  yourself!	
                                                    	
  
                                           	
                                                                                                                                   	
  
                                           Love,	
  Grace	
                                                                                                                     Sign	
  –	
  off	
  name	
  or	
  nickname	
  
                                           	
  
                                   	
                	
  
                                   	
                                                                    	
  
                                   Situational	
  Writing	
  |	
  Formats	
                                                                                                                                                                                  0	
  
                        	
  
                        2.2	
       Formal	
  letter	
  
                        	
  
                        a.	
        Features	
  of	
  a	
  formal	
  letter	
  
                        	
  
                             Blk	
  332	
  Bishan	
  Street	
  72	
                                                      Writer’s	
  address	
  
                             #18-­‐22	
                                                                                  	
  
                             Singapore	
  530332	
                                                                       	
  
                             	
                                                                                          	
  
                             1	
  August	
  2015	
                                                                       Date	
  
                             	
                                                                                          	
  
                             Mr	
  Andrew	
  Chua	
                                                                      Recipient’s	
  name	
  
                             Store	
  Manager	
                                                                          Recipient’s	
  position	
  
                             The	
  Freshness	
  Store	
                                                                 Recipient’s	
  company/institution	
  
                             100	
  Greenwood	
  Avenue	
                                                                Recipient’s	
  address	
  
                             Singapore	
  120328	
                                                                       	
  
                             	
                                                                                          	
  
                             Dear	
  Mr	
  Chua	
  	
                                                                    Salutation	
  
                             	
                                                                                          	
  
                             Commendation	
  of	
  service	
  staff	
                                                    Subject	
  matter	
  
                             	
                                                                                          	
  
                             As	
  a	
  regular	
  customer	
  of	
  your	
  store,	
  I	
  am	
  writing	
  to…	
       Content	
  	
  
                             …	
                                                                                         	
  
                             …	
                                                                                         	
  
                             	
                                                                                          	
  
                             Yours	
  sincerely	
                                                                        Valediction	
  
                             Grace	
  Chan	
                                                                             Writer’s	
  signature	
  
                             Grace	
  Chan	
                                                                             Writer’s	
  name	
  
                        	
  
                        b.	
        Valediction	
  of	
  a	
  formal	
  letter	
  
                        	
  
                        •     If	
  your	
  salutation	
  is	
  Dear	
  Sir,	
  Dear	
  Madam	
  or	
  Dear	
  Sir/Madam,	
  end	
  with	
  Yours	
  faithfully.	
  
                        •     If	
  you	
  address	
  the	
  person	
  by	
  the	
  surname,	
  end	
  with	
  Yours	
  sincerely.	
  
                        	
  
                        c.	
        Speech	
  
                        	
  
                             Mrs	
  Laura	
  Chong,	
  Principal,	
  Hillview	
  Secondary	
  School;	
  	
                    Greeting:	
  begin	
  your	
  speech	
  
                             Mr	
  Halim	
  Aziz,	
  Chairman,	
  School	
  Advisory	
  Committee,	
  Ladies	
                 by	
  greeting	
  the	
  audience,	
  
                             and	
  Gentlemen:	
                                                                               particularly	
  the	
  important	
  
                             	
                                                                                                people	
  in	
  the	
  audience.	
  
                             	
                                                                                                	
  
                             As	
  I	
  stand	
  before	
  you	
  now,	
  I	
  am	
  reminded...	
                             Introduction	
  
                             	
                                                                                                	
  
                             	
                                                                                                	
  
                             Content	
  content	
  content	
                                                                   Body	
  	
  
                             	
                                                                                                	
  
                             Content	
  content	
  content	
                                                                   Body	
  
                             	
                                                                                                	
  
                             Content	
  content	
  content	
                                                                   Body	
  
                             	
  
                        Situational	
  Writing	
  |	
  Formats	
                                                                                                             1	
  
                                   	
  
                                   d.	
              Report/proposal	
  
                                   	
  
                                           To:	
  Principal	
                                                                                                                  	
  
                                           	
  	
  	
  	
  	
  	
  	
  Mrs	
  Laura	
  Chong	
  	
                                                                             Name	
  of	
  the	
  person	
  the	
  report	
  is	
  
                                           	
                                                                                                                                  sent	
  to	
  
                                           From:	
  Grace	
  Chua	
                                                                                                            Name	
  of	
  the	
  person	
  writing	
  the	
  
                                           	
                                                                                                                                  report	
  
                                           Proposal	
  on	
  holding	
  the	
  Graduation	
  Dinner	
  in	
  School	
  	
                                                      Title	
  of	
  heading	
  
                                           	
                                                                                                                                  	
  
                                           Content	
  content	
  content	
                                                                                                     Body	
  	
  
                                           	
                                                                                                                                  	
  
                                           	
                                                                                                                                  	
  
                                           Content	
  content	
  content	
                                                                                                     Body	
  
                                           	
                                                                                                                                  	
  
                                           	
                                                                                                                                  	
  
                                           Content	
  content	
  content	
                                                                                                     Body	
  
                                           	
                                                                                                                                  	
  
                                           	
                                                                                                                                  	
  
                                           Content	
  content	
  content	
                                                                                                     Body	
  
                                           	
  	
  
                                           	
  
                                   	
  
                                   *	
  	
  	
  No	
  signature	
  is	
  required.	
  However,	
  for	
  incident	
  reports,	
  a	
  signature	
  should	
  be	
  included.	
  
                                   	
  
                                   e.	
              Brochure/Information	
  Leaflet	
  
                                   	
  
                                           Lakeside	
  Open	
  House	
                                                                                                         Title:	
  What	
  is	
  the	
  information	
  
                                           	
                                                                                                                                  about?	
  
                                           	
                                                                                                                                  	
  
                                           Our	
  astounding	
  results	
                                                                                                      Body	
  	
  
                                           Content	
  content	
  content	
                                                                                                     •        Fact	
  segment:	
  give	
  specific	
  
                                           	
                                                                                                                                           details	
  of	
  the	
  facts.	
  
                                           	
                                                                                                                                  •        Use	
  sub-­‐headings	
  to	
  present	
  
                                           Our	
  scientific	
  programmes	
  	
                                                                                                        the	
  different	
  segments.	
  
                                           Content	
  content	
  content	
                                                                                                     •        3	
  to	
  4	
  paragraphs	
  on	
  
                                           	
                                                                                                                                           discussion	
  and	
  elaboration	
  of	
  
                                           	
                                                                                                                                           EACH	
  bullet	
  point	
  raised	
  in	
  
                                           Our	
  award	
  –	
  winning	
  CCA	
  groups	
                                                                                              the	
  question.	
  
                                           Content	
  content	
  content	
                                                                                                     	
  
                                           	
                                                                                                                                  	
  
                                           	
                                                                                                                                  	
  
                                           Our	
  distinguished	
  alumni	
                                                                                                    	
  
                                           Content	
  content	
  content	
                                                                                                     	
  
                                           	
                                                                                                                                  	
  
                                           	
                                                                                                                                  	
  
                                           Contact	
  number,	
  Website	
  if	
  relevant,	
  information	
  on	
  how	
                                                      Conclusion	
  
                                           to	
  get	
  there	
  if	
  relevant	
  
                                   	
                                                                     
                                   Situational	
  Writing	
  |	
  Formats	
                                                                                                                                                                                  2