Outline of the Presentation
  1. Validation workflow
  2. Documents for validation 
  3. The LEAR
  4. Financial Viability
  5. Bank accounts
  6. Messages and documents via PP
  7. Guidance Documents 
 1. Validation Workflow (i)
                           VALIDATION
    REGISTER    Core Data   H2020         LEAR        FVC
                            Status
                Validated                Mandatory 
              on the basis of            appointment
               Documents by             Based blue-ink 
                REA VS &                  signature 
                 DG BUDG                 documents
                             Attribution                 If
   New participants         of status and             needed, 
      via the                 validated               financial
  Beneficiary Register       PIC number               viability
                                                       check
           COMMUNICATION VIA PARTICIPANT PORTAL'S
                     BENEFICIARY REGISTER 
 1. Validation Workflow (ii)
    •The validation of a Participant is done once and lasts for 
    the whole duration of the H2020 programme. 
    •During the validation of a legal entity, the REA VS verifies: 
           (i) legal existence, 
           (ii) H2020 status of an applicant, 
           (iii) Mandate of the LEAR and 
           (iv) financial viability (when required). 
    •Validation is always performed on the basis of supporting 
    documents
    •Validation is required for all beneficiaries and third parties. 
    The PIC of third parties, usually included in the consortium 
    during  grant  preparation,  must  be  introduced  in  the 
    Participant Portal Grant Management Service (PPGMS).
 2. Documents for validation (i)
     Legal entities form (template to be completed, dated, stamped and signed) 
     VAT extract (< 6 months)
       
        If not registered for VAT – proof of VAT exemption
     Registration extract (<6 months) – for private law body
     Law/decree/decision – for public law body
     Treaty – for international organisations
     Statutes – for non-profit organisations
    Based on supporting documents, the H2020 status of the applicant is 
      determined
 2. Documents for validation (ii)
  To qualify as "Research" organisation: 
  •Two conditions have to be met:
    Entity must be non-profit. This status is verified by the REA 
     VS
    Entity performs research activities. This status is based on 
     self-declaration (no legal documents required)
  NB Definition of non-profit organisations: 
    "A legal entity which, by its legal form, is non-profit making 
     AND/OR which has a statutory obligation not to distribute 
     profits to its shareholders or individual members "