LETTER WRITING
  • Letters as a means of written communication.
  • An important means of seeking formal and informal 
   information between the sender and the receiver.
  • An important means of self-expression to enrich personal 
   and professional relationships.
  • Letters can be classified into two types:
  1. Informal Letters
  2. Formal Letters
  • The lecture focuses on formal letters. Different types of 
   formal letters and their writing styles will be discussed in the 
   next lecture. 
         FORMAL LETTERS
  • Formal letters are used for communication among 
   students and faculties, employees and employers, 
   business delegates or between individuals seeking 
   formal request or consent.
  • Formal letters follow a particular structural format 
   and style in order to maintain clarity and formality 
   of the situation. 
  • The fundamental components of a formal letter are 
   outlined in the next slide.
                      FORMAT FOR FORMAL LETTERS
       •   Writer’s address
       House no. 123,
       ABC Road,
       PQR CITY: Pin code
       •   Date
       20 March 2020 (not 20/03/2020)
       •   Receiver’s address
       Name of school/office/company etc,
       EFG Road,
       XYZ City: Pin Code
       •   Salutation
       Dear sir/ Madam, 
                                  FORMAT CONTINUED...
       •   Subject Line: Write the theme (the basic question/concern of the letter)
       •   Body of the letter
       Divided into three parts:
       1.    Introduction 
       2.    Main Content
       3.    Conclusion 
       •     Signatures 
       Yours sincerely/faithfully
       (Signature)
       Name
       Note: Faithfully is used in case of “dear sir/madam” while sincerely is used in case of 
             “Dear Mr./Ms./Dr. Name of the Person)
          INTRODUCTION
  • The introduction part of the letter outlines the 
   subject line that is the purpose of writing the letter.
  • It usually begins with lines such as:
  “This letter is to draw your kind attention towards...”
  “This is to inform you that...”
  “On behalf of...”
  “This is with reference to...”
  • This part of the letter should contain around 30-40 
   words