The work done so far…        (1 of 2)
          First meeting in Paris
    •  A first meeting on “Real Estate IT systems” was held in Paris the 16th 
       April 2010.
    •  France Domaine presented “Chorus”, a Government programme aimed at 
       defining  a  whole  IT  system  for  the  main  budgetary  and  accounting 
       processes of all the ministries (central and decentralized levels).
    •  Chorus is developed with the software package integrated by SAP.
    •  Within Chorus, the real estate management is mainly carried, since April 
       2009, by modules RE-Fx and FI-AA. 
    •  France domain led the development of the Real Estate part of the Chorus 
       project with the objective of enhance efficiency and effectiveness of the 
       Real Estate management. 
                                            2
 The work done so far…        (2 of 2)
               The survey
     •  The Paris meeting and the presentation of the Chorus project started the 
        discussion among the participating countries concerning the use of an 
        Enterprise Resource Planning (SAP or equivalent) for the State Real Estate 
        management. 
     •  In order to gather info about such issue a specific survey was launched 
        and related results presented during the 2010 Annual meeting in Helsinki. 
        (see following pages)
                                                 3
 The Survey, some findings
    • “Data and info management and control” is the most important objective in 
      developing core IT systems
    • Almost all the organisations have already implemented an ERP system but for 
      the majority of them the ERP system does not cover all the needs related to 
      the Real Estate management processes
    •  Half organizations use ad hoc developed software to manage core processes
    • Integration between RE software/ERP module and other existing applications 
      should be improved
    • Quality of data is a key issue and should be improved in terms of :
        •  integration of data
        •  data modelling and alignment between data and processes 
        •  data enter and quality control
                                               4
 The new phase : focus on processes (1 of 2)
    This Working table second phase is aimed at exchanging know how and 
    experiences of IT automation/support on specific core processes 
    First processes to be analyzed will be processes mainly related to the core 
    organisation performances : 
      •  a)  maintenance  management  (preventive  and  remedial),  real  estate 
         measures' decision and programming / steering 
      •  b)  real  estate  works'  monitoring  and  conception  in  the  IT  chosen 
         solution
      •  c)   occupying  administrations'  management  (budgetary  rents, 
         owner/tenant relationship,...), in relationships with the results already 
         achieved in the Working Table “Government Offices”. 
                                            5
  Brussels meeting (13th of May 2011)
       Participating Countries :
             1. Belgium
             2. Czech Republic
             3. Estonia
             4. Finland
             5. France
             6. Italy
             7. The Netherlands
       Each Country presented an overview of the 3 processes under discussion by 
       explaining the organisation’s role and responsibility on each process and by 
       showing screen shots on the relevant supporting software for each process
                                                    6