eProcurement and Georgia  FIRST   Marketplace 
                            User’s Guide
                                 for
                          Accounts Payable
                  Information Technology Services
                  Version 1.1
                  Last Updated: 10/16/2012
                                                                                               Table of Contents
                                                      Table of Contents
                 Table of Contents.........................................................................................................................................2
                 Introduction.................................................................................................................................................3
                 Chapter 1: eProcurement and GeorgiaFIRST Marketplace Overview...........................................................4
                   What is eProcurement?...........................................................................................................................4
                   What is the GeorgiaFIRST Marketplace?..................................................................................................4
                   Types of Requisitions...............................................................................................................................4
                   Benefits of ePro and the GeorgiaFIRST Marketplace...............................................................................5
                   Types of Roles Involved............................................................................................................................5
                   Process Flow............................................................................................................................................7
                   Procure-to-Pay Process Flow...................................................................................................................8
                   Changes Affecting Accounts Payable.......................................................................................................9
                 Chapter 2: Vendors....................................................................................................................................10
                   GeorgiaFIRST Marketplace Vendors.......................................................................................................10
                   How to Use Catalog Vendors.................................................................................................................10
                 Chapter 3: Voucher Build...........................................................................................................................12
                   Staging Tables........................................................................................................................................12
                   Running Voucher Build for GeorgiaFIRST Marketplace E-Invoices.........................................................12
                     How To: Run Voucher Build for GeorgiaFIRST Marketplace E-Invoices..............................................14
                   Voucher Build Process Errors.................................................................................................................15
                   Reviewing Vouchers with Errors............................................................................................................17
                   Correcting Pre-Edit Errors......................................................................................................................17
                   Correcting Vouchers in Recycle Status...................................................................................................17
                     How To: Review and Correct Voucher Build Errors............................................................................18
                 Chapter 4: Payments.................................................................................................................................20
                   New Pay Group......................................................................................................................................20
                eProcurement and GeorgiaFIRST Marketplace                                Accounts Payable User Guide – v1.1
                © 2011 Board of Regents of the University System of Georgia.  All Rights Reserved.            10/16/2012
                                                                                               Table of Contents
                   Payment Methods.................................................................................................................................20
                eProcurement and GeorgiaFIRST Marketplace                                Accounts Payable User Guide – v1.1
                © 2011 Board of Regents of the University System of Georgia.  All Rights Reserved.            10/16/2012
                                                                                                      Introduction
                                                          Introduction 
                 This User’s Guide is designed for Accounts Payable offices that will be supporting the implementation 
                 and maintenance of the PeopleSoft Financials eProcurement module, or ePro, at their institution. Along 
                 with the implementation of ePro, the GeorgiaFIRST Marketplace is being implemented as well. With this 
                 implementation, some of the tasks in Accounts Payable are changing slightly. This User’s Guide is 
                 designed to review those changes. 
                 In this User’s Guide, you will find an overview of what the eProcurement module does, as well as what 
                 the function of the GeorgiaFIRST Marketplace is. You will also learn how processing for some of the 
                 GeorgiaFIRST Marketplace vendors may differ from routine processing. 
                 Topics Covered in this User’s Guide:
                        eProcurement and GeorgiaFIRST Marketplace Overview
                        Changes affecting Accounts Payable
                        GeorgiaFIRST Marketplace Vendors
                        Running Voucher Build for GeorgiaFIRST Marketplace E-Invoices
                        Correcting Voucher Build errors
                        Payments for GeorgiaFIRST Marketplace Vendors