eProcurement and GeorgiaFIRST Marketplace
              User’s Guide
                 for
              Accounts Payable
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                                                                                               Table of Contents
                                                      Table of Contents
                 Table of Contents.........................................................................................................................................2
                 Introduction.................................................................................................................................................3
                 Chapter 1: eProcurement and GeorgiaFIRST Marketplace Overview...........................................................4
                   What is eProcurement?...........................................................................................................................4
                   What is the GeorgiaFIRST Marketplace?..................................................................................................4
                   Types of Requisitions...............................................................................................................................4
                   Benefits of ePro and the GeorgiaFIRST Marketplace...............................................................................5
                   Types of Roles Involved............................................................................................................................5
                   Process Flow............................................................................................................................................7
                   Procure-to-Pay Process Flow...................................................................................................................8
                   Changes Affecting Accounts Payable.......................................................................................................9
                 Chapter 2: Suppliers..................................................................................................................................10
                   GeorgiaFIRST Marketplace Suppliers.....................................................................................................10
                   How to Use Catalog Suppliers................................................................................................................10
                 Chapter 3: Voucher Build...........................................................................................................................12
                   Staging Tables........................................................................................................................................12
                   Running Voucher Build for GeorgiaFIRST Marketplace e-Invoices.........................................................12
                     How To: Run Voucher Build for GeorgiaFIRST Marketplace e-Invoices..............................................14
                   Voucher Build Process Errors.................................................................................................................15
                   Reviewing Vouchers with Errors............................................................................................................17
                   Correcting Pre-Edit Errors......................................................................................................................17
                   Correcting Vouchers in Recycle Status...................................................................................................17
                     How To: Review and Correct Voucher Build Errors............................................................................18
                 Chapter 4: Payments.................................................................................................................................20
                   New Pay Group......................................................................................................................................20
                eProcurement and GeorgiaFIRST Marketplace                                 Accounts Payable User Guide – v.2
                © 2017 Board of Regents of the University System of Georgia.  All Rights Reserved.            01/03/2017
                                                                                               Table of Contents
                   Payment Methods.................................................................................................................................20
                eProcurement and GeorgiaFIRST Marketplace                                 Accounts Payable User Guide – v.2
                © 2017 Board of Regents of the University System of Georgia.  All Rights Reserved.            01/03/2017