DOCUMENTARY REQUIREMENTS FOR MONETARY CLAIMS
          Documentary Requirements for FIRST SALARY CLAIM OF NEWLY HIRED EMPLOYEES:
          Letter request with contact number
          Appointment (photocopy)
          Certificate of Assumption to Duty 
          Advice Order/Assignment Order
          Form 7/Monthly Payroll Worksheet & Report of Service (all copies should be original)
          Form 48/Daily Time Record (DTR) (all copies should be original)
          Statement of Assets and Liabilities (SALN)
          Oath of Service
          BIR Form 1902/2305 (duly stamped by BIR)
          DBP ATM Account Number
          Pag-ibig Number
          Philhealth Member Data Record (MDR)
          GSIS Member’s Information Sheet 
          Additional Requirements for TRANSFEREES (from one government office to another)
          Clearance from money, property and legal accountabilities from the previous office
          Certificate of Last Payment 
          Official Receipt (if there's an overpayment)
          BIR Form 2316
          GSIS BP Number
          Certificate of Available Leave Credits
          Service Record
         ·         In 1 folder with 2 copies each & all photocopies must be authenticated by the Administrative Officer
          Documentary Requirements for UNPAID SALARY OF NEWLY HIRED EMPLOYEES NOT YET 
          INTEGRATED IN THE REGULAR PAYROLL (succeeding claims)
          Letter request with contact number
          Form 7/Monthly Payroll Worksheet & Report of Service (for the applicable month)
          Form 48/Daily Time Record (DTR) (for the applicable month)
          Approved Form 6 (If any)
          ·         In 2 original copies each
          Documentary Requirements for UNPAID SALARY OF REGULAR EMPLOYEES 
          WHO WERE CUT-OFF FROM THE REGULAR PAYROLL
          Letter request with contact number
          Form 7/Monthly Payroll Worksheet & Report of Service - all copies should be original (for the applicable period)
          Form 48/Daily Time Record (DTR) – all copies should be original (for the applicable period)
          Approved Form 6
          S.O. maternity/personal leave 
          S.O. reinstatement 
          Certificate of Live Birth (for maternity)
          Medical Certificate(CS Form 41) 
          Teacher’s Clearance
          Last pay slip received
       ·         In 2 folders with 2 copies each (where 1 folder is for salary claim & 1 folder for re-integration to RPSU)  & all 
                 photocopies must be authenticated by the Administrative Officer.
          Documentary Requirements for Substitute Teacher’s SALARY CLAIM:
          Letter request with contact number
          Appointment (photocopy)
          Certificate of Assumption to Duty 
          Form 7/Monthly Payroll Worksheet & Report of Service (all copies should be original)
          Form 48/Daily Time Record (DTR) (all copies should be original)
          Statement of Assets and Liabilities (SALN)
          Oath of Service
          School Clearance
          DBP ATM Account Number
          Pag-ibig Number
          GSIS Member’s Information Sheet 
         ·         In 1 folder with 2 copies each (Photocopies must be authenticated by the Administrative Officer)
          Documentary Requirements for UNPAID SALARY OF REGULAR EMPLOYEES 
          WHO WERE FROM MATERNITY/PERSONAL LEAVE BUT NOT YET INTEGRATED TO THE REGIONAL PAYROLL
          Letter request with contact number
          Form 7/Monthly Payroll Worksheet & Report of Service - all copies should be original (for the applicable period)
          Form 48/Daily Time Record (DTR) – all copies should be original (for the applicable period)
          Approved Form 6
          S.O. maternity/personal leave 
          S.O. reinstatement 
          Certificate of Live Birth (for maternity)
          Medical Certificate(CS Form 41) 
          Teacher’s Clearance
         ·         In 1 folder with 2 copies each & all photocopies must be authenticated by the Administrative Officer
          Documentary Requirements for DOUBLE PAY CLAIM DUE TO MATERNITY LEAVE:
          Letter request with contact number
          Special Order for Maternity Leave of Absence
          Special Order for Reinstatement of Duty
          Approved CSC Form No. 6 – Leave Application
          Medical Certificate(CS Form 41) 
          Birth Certificate of Newborn
          Latest Pay slip
          Teacher’s Clearance
      ·         In 1 folder with 2 copies each and all photocopies must be authenticated by the Administrative Officer
      Documentary Requirements for UNUSED MATERNITY LEAVE(assumption before the expiration of the 60-day maternity leave) 
          Letter request with contact number
          Form 7/Monthly Payroll Worksheet & Report of Service - all copies should be original (for the applicable period)
          Form 48/Daily Time Record (DTR) – all copies should be original (for the applicable period)
          Approved Form 6
          S.O. maternity/personal leave 
          S.O. reinstatement 
          Certificate of Live Birth (for maternity)
          Medical Certificate(CS Form 211) 
          Teacher’s Clearance
         ·         In 1 folder with 2 copies each & all photocopies must be authenticated by the Administrative Officer
          Documentary Requirements for LAST SALARY
          Letter request with contact number
          Form 7/Monthly Payroll Worksheet & Report of Service (for the applicable month)
          Form 48/Daily Time Record (DTR) (for the applicable month)
          Division Clearance
          Certificate of Last Payment
          S.O. for Retirement/Resignation
          Last Payslip Received
      ·         In 1 folder with 2 copies each and all photocopies must be authenticated by the Administrative Officer
          Documentary Requirements for SALARY DUE TO HEIRS OF DECEASED EMPLOYEE
          Letter request with contact number
          Form 7/Monthly Payroll Worksheet & Report of Service (for the applicable month)
          Form 48/Daily Time Record (DTR) (for the applicable month)
          Division Clearance
          Certificate of Last Payment
          S.O. for Retirement/Resignation
          Last Payslip Received
          Death Ccertificate authenticated by NSO
          Marriage Contract authenticated by NSO
          Birth Certificates of surviving heirs authenticated by NSO
          Designation of next-of-kin
          Waiver of right of children 18 yrs old & above
      ·         In 1 folder with 2 copies each and all photocopies must be authenticated by the Administrative Officer
               Documentary Requirements for SALARY DIFFERENTIAL:
          Letter request with contact number
          Notice of Salary Adjustment (NOSA)/Notice of Salary Increment (NOSI)/Appointment(in case of promotion)
          Certificate of Assumption or First Day of Service
          Pay slip of Last Unadjusted Salary
          Pay slip of First Adjusted Salary
          Certificate of No Leave of Absence Incurred Without Pay
          Service Record (for claims on prior years)
      ·         In 2 authenticated photocopies
                   Documentary Requirement for RATA
             Approved DTR
            ·     In 2 original copies
               Documentary Requirement for Clothing Allowance (Individual Claim)
             Appointment
             Certificate of Assumption to Duty 
             Certificate of non-payment from previous agency, for transferees
        ·         In 2 authenticated photocopies
             Documentary Requirement for Subsistence, Laundry and Hazard Duty Pay for 
                             Health Personnel
             Approved DTR
             Authority to collect (for initial claim)
             Travel Report
             Special Order from the Head of Agency 
        ·         In 2 authenticated photocopies
        Documentary Requirements for SALARY INTEGRATION TO THE REGIONAL PAYROLL:
             1. Letter request with contact number 
             2. Attested/Unattested Appointment (photocopy) 
             3. Certificate of Assumption to Duty 
             4. BIR Form 1902/2305 (with Stamp from BIR)
             5. DBP ATM Account Number (Deposit slip of Initial Deposit)
             6. Pag-ibig Number (Membership Form)
             7. Philhealth Member Data Record (MDR)
             8. GSIS Member’s Information Sheet
             9. Certificate of Last Payment (for transferees)
        *No need for folder, 1 copy only. All photocopies must be authenticated by the Administrative Officer.
        Documentary Requirements for SALARY ADJUSTMENT DUE TO PROMOTION
             1.  Indorsement
             2. Letter Request with contact number
             3. Photocopy of Attested Appointment
             4. Adjusment Form (all original/downloadable from the website)
             5. Photocopy of latest payslip
        * No need for folder,  1 copy each only & all photocopies must be
              authenticated by the Administrative Officer
        Documentary Requirements for SALARY ADJUSTMENT DUE TO 
          SALARY DEDUCTIONS & OTHERS
             1.  Indorsement
             2. Letter Intent with contact number
             3. Adjusment Form (original/downloadable from the website)
             4. Loan details which show monthly amortization
             5. Photocopy of latest payslip
        * No need for folder,  1 copy each only & all photocopies must be
              authenticated by the Administrative Officer
        Documentary Requirements for SALARY ADJUSTMENT DUE TO 
           STOPPAGE OF DEDUCTIONS
             1.  Indorsement
             2. Letter Intent with contact number
             3. Adjusment Form (original/downloadable from the website)
             4. Original Certificate of Full Payment
             5. Photocopy of latest payslip
        * No need for folder,  1 copy each only & all photocopies must be
              authenticated by the Administrative Officer